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Circular Letter: 200-003-20 January 8, 2020 Pay rate for state members is deemed the average monthly remuneration paid in cash out of funds paid by the employer to similarly situated members of the same group or class of employment, in payment for the member's services or for time during which the member is excused from work, as further specified by subdivision (g) of Gov. Code 20636, pursuant to publicly available pay schedules. Pensionable Compensation Pursuant to Gov. Code section 7522.34, pensionable compensation of a new member of any public retirement system means the normal monthly rate of pay or base pay of the member paid in cash to similarly situated members of the same group or class of employment for services rendered on a full-time basis during normal working hours, pursuant to publicly available pay schedules, subject to specified limitations. Requirements of Publicly Available Pay Schedules Subdivision (a) of CCR section 570.5 defines the requirements for a publicly available pay schedule used to determine pay rates. Pay rates shall be limited to the amount listed on a pay schedule that must meet all the following eight (8) requirements: 1. Be duly approved and adopted by the employer's governing body in accordance with requirements of applicable public meetings laws 2. Identify the position title for every employee position 3. Show the pay rate as a single amount or multiple amounts within a range for each identified position 4. Indicate the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually 5. Be posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer's website 6. Indicate an effective date and date of any revisions 7. Is retained by the employer and available for public inspection for not less than five years 8. Does not reference another document in lieu of disclosing the pay rate Here is an example of a compliant pay schedule, to the extent it has been duly approved and adopted by the employer's governing body in accordance with requirements of applicable public meeting laws, it is posted on the employer's website, and it is retained by the employer and available for public inspection for not less than five years: Page 2 of 4