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i QIRPl First,the chair should clearly announce the agenda item number and Ninth,the chair takes a vote.Simply asking for the"ayes"and then should clearly state what the agenda item subject is.The chair should asking for the"nays"normally does this.If members of the body do then announce the format(which follows)that will be followed in not vote,then they"abstain."Unless the rules of the body provide considering the agenda item. otherwise(or unless a super majority is required as delineated later Second,following that agenda format,the chair should invite the in these rules),then a simple majority(as defined in law or the rules appropriate person or persons to report on the item,including any of the body as delineated later in these rules)determines whether the recommendation that they might have.The appropriate person or motion passes or is defeated. persons may be the chair,a member of the body,a staff person,or a Tenth,the chair should announce the result of the vote and what committee chair charged with providing input on the agenda item. action(if any)the body has taken.In announcing the result,the chair Third,the chair should ask members of the body if they have any should indicate the names of the members of the body,if any,who technical questions of clarification.At this point,members of the voted in the minority on the motion.This announcement might take body may ask clarifying questions to the person or persons who the following form:"The motion passes by a vote of 3-2,with Smith reported on the item,and that person or persons should be given and Jones dissenting.We have passed the motion requiring a 10-day time to respond. notice for all future meetings of this body." Fourth,the chair should invite public comments,or if appropriate at Motions in General a formal meeting,should open the public meeting for public input. Motions are the vehicles for decision making by a body.It is usually If numerous members of the public indicate a desire to speak to the subject,the chair may limit the time of public speakers.At the best to have a motion before the body prior to commencing conclusion of the public comments,the chair should announce that discussion of an agenda item.This helps the body focus. public input has concluded(or the public hearing,as the case may be, Motions are made in a simple two-step process.First,the chair is closed). should recognize the member of the body.Second,the member Fifth,the chair should invite a motion.The chair should announce of the body makes a motion by preceding the member's desired the name of the member of the body who makes the motion. approach with the words"I move..." Sixth,the chair should determine if any member of the body wishes A typical motion might be:"I move that we give a 10-day notice in to second the motion.The chair should announce the name of the the future for all our meetings" member of the body who seconds the motion.It is normally good The chair usually initiates the motion in one of three ways: practice for a motion to require a second before proceeding to 1. Inviting the members of the body to make a motion,for ensure that it is not just one member of the body who is interested in a particular approach.However,a second is not an absolute example,"A motion at this time would be in order." requirement,and the chair can proceed with consideration and vote 2. Suggesting a motion to the members of the body,"A motion on a motion even when there is no second.This is a matter left to the would be in order that we give a 10-day notice in the future for all discretion of the chair. our meetings." Seventh,if the motion is made and seconded,the chair should make 3. Making the motion.As noted,the chair has every right as a sure everyone understands the motion. member of the body to make a motion,but should normally do This is done in one of three ways: so only if the chair wishes to make a motion on an item but is convinced that no other member of the body is willing to step 1. The chair can ask the maker of the motion to repeat it; forward to do so at a particular time. 2. The chair can repeat the motion;or 3. The chair can ask the secretary or the clerk of the body to repeat The Three Basic Motions the motion. There are three motions that are the most common and recur often Eighth,the chair should now invite discussion of the motion by the at meetings: body.If there is no desired discussion,or after the discussion has The basic motion.The basic motion is the one that puts forward a ended,the chair should announce that the body will vote on the decision for the body's consideration.A basic motion might be:"I motion.If there has been no discussion or very brief discussion,then move that we create a five-member committee to plan and put on the vote on the motion should proceed immediately and there is no our annual fundraiser." need to repeat the motion.If there has been substantial discussion, then it is normally best to make sure everyone understands the motion by repeating it. 3