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When the City Council is acting in its quasi-judicial capacity, the Mayor may further modify the rules of procedure in this section, or adopt such additional rules of procedure and speaker times as may be reasonably necessary, to afford the active participants with procedural due process commensurate with the rights at issue. 11.4.1 A quasi-judicial matter generally involves: (a) a hearing held to apply a rule or standard; (b) to an individual person project or circumstance; (c) the taking of evidence; and(d) results in a decision(including adoption of findings) based on facts and arguments submitted at the hearip&' 11.4.2 For quasi-judicial matters requirements of due process and fair hearings apply. A Councilmember should remain open-minded and not pre judge a matter before the hearing. If a Councilmember speaks with participating parties or members of the public outside of the hearing the Councilmember should summarize those ex parte communications at the hearing. If the hearing involves a specific site, the Councilmember should disclose at the hearing if the Councilmember visited that site. An example of a quasi-judicial matter which might come before the City Council is an appeal of the Planning Commission's decision on a conditional use permit. 12. City Council Deliberation City Council deliberations shall be orderly and guided by the Mayor to reach a decision on the item before them or to provide the direction sought by staff. Once an item is before the City Council for deliberation,the Mayor shall call upon each individual Councilmember present, in turn,to comment on the item. Usually Aafter each Councilmember has had the opportunity to comment on the item, the Mayor shall invite a motion. Councilmembers shall not interrupt any other Councilmember that is speaking. 13.1 Making a Motion The Mayor may recognize a Councilmember for the purposes of making a motion. However, a motion may be made by any Councilmember as well as by-the Mayor.-L'11 Once a motion has been made, the Mayor will solicit a second. A motion shall die unless it receives a second. If a motion receives a second, the Mayor shall then invite debate and discussion on the motion and any amendments. Any Councilmember who makes a motion may withdraw it during debate and discussion, even to the point of interrupting a speaker to do so. If the motion is so withdrawn, the Mayor may ask the Councilmember who had seconded the motion if that Councilmember wishes to make the motion, subject to another Councilmember's second. 1 While the Mayor, or presiding officer, has full rights to participate, it is recommended that the Mayor, or presiding officer, eg nerally does not make or second a motion unless other Councilmembers fail to do so. See Rosenberg's Rules of Order pg. 3. Page 4 of 7