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2. Costs of items acquired or installed to reoiace damaged property <br /> The actual hydrant, lamp post, sign or signpost, or other item acquired or <br /> installed should be charged to the claim: This cost should be determined by the <br /> actual out-of-pocket cost if purchased for this specific repair or the replacement <br /> cost value if taken out of storage. If the replacement is an upgrade from the item <br /> which was damaged, the charge should only be for the cost of the comparable <br /> item with two exceptions. First, if the only readily available item (or in an <br /> emergency, the only immediately available item) differs from the replace item, <br /> the City will charge the full cost. (Example -- they no longer make the old type, <br /> or the old type is not available on nights and weekends and we could not wait.) <br /> Second, if a wooden signpost was damaged, but the City standard for a signpost <br /> is now to use a metal signpost (or a larger wooden signpost), the City will charge <br /> for replacement at the current standard. <br /> 3. Staff labor time. <br /> The City expends time handling the damage or theft. All of that time should be <br /> charged to the offending party at the fully burdened hourly rate of those staff <br /> members who deal with the problem(s). The types of time which might be <br /> incurred include: <br /> a. Investigative lime <br /> This is time required to determine who is responsible for the damage or <br /> theft. This could be incurred by a police officer, a member of the staff <br /> who observes the incident, or a staff member asking questions to find out <br /> what happened. <br /> b. Solution Definition lime <br /> This is time spent deciding the best thing to do to resolve the problem. <br /> It might include time spent taking a vehicle to three repair shops to get <br /> bids, time spent determining whether to sand-blast or paint over graffiti, <br /> etc. <br /> C. Preparation Time <br /> This is the time spent acquiring the materials needed to effect the repair <br /> or replacement. It could involve determining the specifications for the <br /> item, procurement time (including centralized purchasing if applicable), <br /> or adjustment of equipment centrally so that it can be used to effect the <br /> repair/replacement. <br /> City of Pleasanton <br /> Fee Policy Page 5 May 1992 <br />