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THE CITY OF hF' PLEASANTON. CITY COUNCIL AGENDA REPORT June 21, 2022 City Manager TITLE: APPROVE GOODS/SERVICES AGREEMENTS WITH ODGEN COSTA CREATIVE GROUP, JENNIFER HINES DESIGN, TOM KANE DESIGN, AND UPTOWN STUDIOS TO PROVIDE ON-CALL GRAPHIC DESIGN SERVICES FOR THE NOT TO EXCEED AGGREGATE OF $540,000 OVER A THREE- YEAR TERM SUMMARY The City of Pleasanton has historically used outside consultants for on-call graphic design services. These agreements are necessary to ensure adequate resources are available to produce materials both online and in print for a variety of purposes and projects. With the expiration of current graphic design agreements, staff conducted a Request for Qualifications (RFQ) process, which resulted in responses from 10 graphic design firms. A staff selection committee evaluated all Statement of Qualifications (SOQ) from which four qualified designers were identified and now recommends approval of four agreements with an aggregate amount of $540,000 over three years, with up to two additional one-year extensions. There is no guaranteed amount of work for any of the consultants' firms as the expenditures related to these agreements are directly tied to project needs by department. RECOMMENDATION Approve Goods and Services agreements with Ogden Costa Creative Group, Jennifer Hines Design, Tom Kane Design, and Uptown Studios, for three years effective July 1, 2022, through June 30, 2025, with up to two additional one-year extensions, for a not to exceed $540,000 aggregate (cumulative across the four agreements) and authorize the City Manager to execute the initial three-year agreements. FINANCIAL STATEMENT The $540,000 aggregate amount associated with these agreements will be allocated in the General Fund as budgeted for by individual departments, based on planned programming. Page 1 of 4