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15 <br /> THE CITY OF <br /> CITY COUNCIL AGENDA REPORT <br /> pL£ASANTON_ <br /> June 07, 2022 <br /> Operations Services <br /> TITLE: APPROVE AMENDMENTS FOR AS-NEEDED SERVICE AGREEMENTS IN <br /> THE NOT-TO-EXCEED AMOUNT OF $3,400,000 FOR FACILITIES, <br /> UTILITIES, AND PARKS AND TRAILS MAINTENANCE AND RENOVATION <br /> SERVICES <br /> SUMMARY <br /> To effectively maintain the integrity of City infrastructure, the City uses contract services <br /> in a broad range of areas which includes facilities renovation, utilities (water, sewer, and <br /> storm) repairs, street repairs, parks, trails, and median renovation, and general <br /> infrastructure repairs. In May 2019, staff solicited bids for the services of experienced <br /> licensed contractors to perform as-needed services in these areas by posting a legal <br /> publication and notification on the City's website. City Council approved several three- <br /> year as-needed services agreements on July 1, 2019, which are set to expire on June <br /> 30, 2022. Each agreement has an option to extend the term for two more years. Many <br /> of these agreements only require a term extension; however, eight as-needed <br /> agreements as listed in Table 1, require an increase to their not-to-exceed total amount <br /> and the agreement needs to change to a cumulative amount for the remaining two <br /> years of the agreements. <br /> RECOMMENDATION <br /> Approve and authorize the City Manager to execute the amendments to the as-needed <br /> service agreements, for a two-year extension through June 30, 2024, with a not-to- <br /> exceed cumulative amount of $3,400,000. <br /> FINANCIAL STATEMENT <br /> Contracted services are budgeted in the respective Operations Services Department <br /> division budgets for FY 2022/23 for $2,410,926 and the City's Internal Service Funds as <br /> part of the Repair and Replacement Plan for $5,125,000 for FY 2022/23. The <br /> cumulative not-to-exceed limit for each agreement for FY 2022/23 and FY 2023/24 is <br /> listed in Table 1 . The FY 2022/23 approved budget includes sufficient funds to cover <br /> expenses for the first year. Funding for FY 2023/24 will be appropriated at the adoption <br /> of the next two-year budget in June, 2023. <br />