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6 THE CITY OF R.,°. 116".1 .. CITY COUNCIL AGENDA REPORT PLEASANTON. May 17, 2022 Community Development Building and Safety Division TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH 4LEAF, INC., INDEPENDENT CODE CONSULTANTS, INC., SHUMS CODA ASSOCIATES, TRB + ASSOCIATES, INC., AND WEST COAST CODE CONSULTANTS, INC., TO PROVIDE ON-CALL BUILDING AND FIRE CODE PLAN REVIEW, PERMIT COUNTER, AND INSPECTION SERVICES FOR THE NOT-TO-EXCEED AGGREGATE ANNUAL AMOUNT OF $1.4 MILLION SUMMARY The City of Pleasanton has historically used outside consultants to augment in-house staff for on-call building and fire code plan review, inspection, and permit counter services. These agreements are necessary to ensure adequate Community Development Department and Fire Department resources are available to meet the demand for permitting- and construction-related services, and that specialist plan check services, beyond the expertise of City staff, can be provided for major projects. The fiscal year 2022/23 budget anticipates $1.4 million in annual building and fire code plan review service expenses. The proposed on-call agreements will cover plan review, permit counter and inspection services through June 30, 2025, with the option for up to two additional one-year extensions. Although the recommended annual aggregate amount is $1.4 million, there is no guaranteed amount of work for any of the consultant firms. The expenditures related to these agreements are directly tied to building development activity and fees. Since permit/plan check fees collected on development activity fund this on-call consultant work on an as-needed basis, fees collected and consultant costs rise and fall proportionately based on the actual number of permits submitted and processed. The fiscal year 2022/23 budget anticipates $4 million in building plan check and permitting fee revenue, a portion of which funds outside plan check services and a portion of which funds City staff also providing plan check services, generally for smaller and more routine projects. RECOMMENDATION 1. Approve the Professional Services Agreements with 4LEAF, Inc., Independent Code Consultants, Inc., Shums Coda Associates, TRB + Associates, Inc., and West Coast Code Consultants, Inc., effective July 1, 2022 through June 30, 2025, with up to two additional one-year extensions, and authorize the City Manager to execute the attached agreements and future potential extensions.