RES 221284 - Laserfiche WebLink

Cities of Dublin and Pleasanton | Disaster Debris Management Plan | 2022 55  A subcontract plan including a clear description of the percentage of the work the contractor may subcontract out and a list of subcontractors the contractor plans to use  A requirement that the contractor use mechanical equipment to load and reasonably compact debris into the trucks and trailers  A requirement that the contractor provide a safe working environment  A requirement that all contract amendments and modifications will be in writing  A requirement that contractors must obtain adequate payment and performance bonds and insurance coverage. Cost Analysis Pursuant to 44 CFR § 13.36, Procurement, Public Assistance applicants must complete a cost analysis for any contract or contract modification where price competition is lacking. Failure to complete a cost analysis may jeopardize Public Assistance grant funding. Upon request, FEMA will provide guidance as necessary in the cost analysis process. Such a review does not constitute approval when determining the eligibility of reimbursement costs under FEMA’s Public Assistance Program. Debris Monitoring Contracts The Cities must monitor all debris removal operations and document all eligible debris removal expenses as a condition of receiving Public Assistance funding. The Cities may use contractors to monitor their debris removal operations. The Cities should consider the following when procuring debris monitoring contracts:  Debris monitoring contracts must be competitively procured as required by 44 CFR § 13.36, Procurement  Debris monitors should not be employed by or affiliated with the debris removal contractor  Debris monitoring contracts are typically time and materials contracts and must contain a not-to-exceed clause  The contract should include a requirement that the contractor provide a safe working environment, including properly constructed monitoring towers  Use of a load ticket system to record with specificity (e.g., street address, GPS coordinates) where debris is collected and the amount picked up, hauled, reduced, and disposed of  Debris monitors should be trained and possess skills adequate to fulfill the duties of the job.  Labor rates should be commensurate with the skill level required by the job function.  Professional engineers and qualifications are not required to perform monitoring duties  The contractor should demonstrate that its staff is familiar with FEMA debris removal eligibility criteria Contracting Avoidance Checklist: DO NOT: Award a debris removal or debris monitoring contract on a sole-source basis DO NOT: Sign a contract (including one provided by a contractor) until your legal representative has thoroughly reviewed it DO NOT: Allow any contractor to make eligibility determinations; only FEMA has authority to make final eligibility determinations