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Ms. Prater commented on information in the staff report. The report provided a summary of the grant information submitted by the applicants, including an average funding calculated from commissioners' ZoomGrant recommendations, whether the applicant submitted on time, and the average cost per resident. She advised that the information in the staff report was provided for commission guidance but would not be the only determination in the commissions' final recommendation and they should keep in mind the four funding criteria they voted on. She informed the commissioners that grant candidates were present in the audience and available to answer any questions. Additionally, Ms. Prater advised commissioners that a total $41,000 is budgeted for Fiscal Year 2022/23 and that the eight applications received from five different agencies totaled $57,150. She then asked commissioners to consider the applications and make their funding allocation recommendations. She indicated that Commissioner Coleman-Knight would be moving to the Zoom waiting room for the PCAC discussion and would return when complete. Commissioner Brunner commented on an error in the staff report. She noted that the staff comments for the PCAC Arts Gathering & Project Support project were a duplication of the staff comments shown for PCCB Storage Cost Reduction project. Ms. Bushong apologized for the error. She indicated the average amounts in the spreadsheet shown were correct. Ms. Bushong reviewed with commissioners the spreadsheet outlining Average and Olympic Average, noting she would update the spreadsheet shown as commissioners changed funding recommendations throughout the discussion. Chairperson Song suggested commissioners review each of the grant funding requests, consider the Average and Olympic Average, and provide their comments and recommendations. It was noted that Commissioners Giancola and Coleman-Knight would be recused from discussions on Pleasanton Cultural Arts Council projects and Commissioner Giancola would not be voting on any projects. At this time both commissioners were placed in the waiting room. Chairperson Song suggested that commissioners consider the funding amounts for Pleasanton Cultural Arts Council requests. Commissioner Yee commented on the fact that everyone had voted to award funds to all the funding requested and asked for confirmation that what commissioners were now doing was making recommendations on the funding amounts. Chairperson Song confirmed that was correct and it was also time for commissioners to share comments on the requests. Ms. Prater advised Commissioner Yee that the funding amounts provided in the staff report are the starting point for commissioners to discuss and help them make their final recommendations. She indicated that the commission would go through each of the projects and discuss and adjust the funding. Ms. Bushong noted that applicants in the meeting were available to answer any questions that commissioners may have to help them in their decision making. Civic Arts Commission Meeting Minutes March 7,2022 Page 4