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19 THE CITY OF s "`°`° -`;fir "" CITY COUNCIL AGENDA REPORT pLEASANTON April 19, 2022 Operations Services TITLE: AUTHORIZE AN ADDITIONAL $156,000 FOR CONSTRUCTION EXPENSES FOR THE TEMPORARY JOINT RESIDENTIAL RECYCLED WATER FILL STATION PROJECT SUMMARY City Council approved the Agreement between the City of Pleasanton, City of Livermore, and Dublin San Ramon Services District (DSRSD) and authorized funding for the construction and operation of the Temporary Joint Residential Recycled Water Fill Station (Fill Station) at its March 15, 2022, City Council meeting. Following each agency's adoption of the Agreement, DSRSD advertised the project for construction and received two bids on March 29, 2022. The low bid received was higher than the engineer's estimate approved by City Council at its March 15, meeting. Therefore, staff is requesting City Council authorize an additional $156,000 for Pleasanton's portion of the construction of the Fill Station project. RECOMMENDATION Authorize $156,000 toward Pleasanton's portion of the construction of the Temporary Joint Residential Recycled Water Fill Station from the Water Enterprise Reserve. FINANCIAL STATEMENT Approved project funding is $433,333 ($250,000 from the Water Fund Surplus currently in the Water CIP fund and $183,333 from the Water Enterprise Reserve). This action will approve an additional $156,000 from the Water Reserves and brings the reserve to approximately 32 percent of operating expenses. A total appropriation of $589,333 will be made to project # 22900 Recycled Water Fill Station Project. The City's policy requires reserve equal to a minimum of 30 percent, a maximum of 40 percent and a target of 35 percent. Tri-Valley residents will purchase a "season pass" for a Program Fee of $150, which allows users an unlimited amount of recycled water during the Fill Station's annual operational period. Program fee revenues would be used to partially offset program costs, and would be shared equally by DSRSD, Livermore, and Pleasanton.