CCMIN 10052021 - Laserfiche WebLink

City Attorney Dan Sodergren advised there was no reportable action. AGENDA AMENDMENTS — None CONSENT CALENDAR Mayor Brown opened the public hearing. There being no comments, the public hearing was closed. Councilmember Arkin stated she would recuse herself from voting on Item 4's section P21-0970 because Laura and John Foster are her neighbors. In response to Councilmember Balch about Item 1, Interim City Manager Brian Dolan confirmed staff is taking a very serious look at reopening the City Council Chambers on January 1, 2022. In response to Councilmember Balch about Item 2, City Clerk Jocelyn Kwong confirmed she can edit the minutes to reflect he recused himself from Item 10. Councilmember Balch stated he would abstain from Item 8. In response to Councilmember Balch about Item 12, Director of Operations and Water Utilities Kathleen Yurchak confirmed staffs process for a professional services contract is to put out a Request for Qualifications (RFQ). She detailed the notification process, which led to two firms submitting for the project. She advised there was a review committee from both the operations services and engineering departments which interviewed each firm. She stated these interviews led to the staffs recommendation for Carollo Engineers to do the project. She clarified the design is just the first part of the project and Utilities Planning Manager Todd Yamello will serve as the project manager. She advised when they move on to the construction phase, the City's liaison will be a collaborative effort, including the hiring of a project manager. She confirmed the project manager's responsibility will include finance oversight. Mayor Brown stated Item 12 is a large price tag item to be included in the Consent Calendar but noted the project has been vetted many times by the Council. In response to Councilmember Testa about Item 3, Assistant to the City Manager Becky Hopkins clarified the guidelines in the Agenda report are what is required for the City to apply for grant funding. She stated she reached out to California Department of Resources Recycling and Recovery (CalRecycle) staff but they would not give her an answer over email whether the funds could be used to purchase receptacles. She advised she has a meeting with them tomorrow morning and it can be a discussion point. In response to Councilmember Testa, Mayor Brown suggested bringing the subject back under Matters Initiated if it is deemed the City can direct the funding in ways not listed under the State's guidelines. Assistant to the City Manager Hopkins clarified Item 3 is simply a resolution authorizing her to apply for the grant. She clarified you must apply under a heading and she selected Community Education Outreach so the community can learn how to get their redemption value back with the closing of the buyback center. She confirmed she researched reverse vending machines but could not get sufficient details about their cost and if they could be subsidized by the grant. She stated it would be a complicated program to implement without knowing what is allowable. Councilmember Testa stated the grant funds could be a carrot for grocery stores to invest in reverse vending machines. She stated the City is investing in an education program when they do not have a buyback center so they are telling their residents to go to the City of Livermore. City Council Minutes Page 2 of 18 December 7, 2021