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N CASCADIA CON S U LTI N G G ROU P To: Megan Campbell, City of Pleasanton From: P.J. Tillmann, Senior Associate, and Andrea Martin, Director Date: October 8, 2021 Subject: Amendment 01 for Pleasanton CAP 2.0 EXHIBIT A► OF ATTACHMENT 1 Due to the COVID-19 pandemic, extended periods for review of materials, and additional Consultant analysis, all Pleasanton CAP 2.0 project tasks will now conclude in March of 2022. To support the longer project duration, Cascadia Consulting Group requests a time extension and budget amendment: 1. Extend project duration to March 31, 2022, from July 31, 2021. 2. Increase Task 1 budget by $10,621, to cover project management expenses associated with a longer project duration. As shown in the table below, this request accounts for Cascadia's remaining budget in Task 1 and closed tasks, as well as remaining contract contingency. A. Estimated costs assume an average monthly cost of $1,160 for Cascadia and $47 for Rincon, and include a 20% contingency to accommodate unanticipated project management needs. For Cascadia, these costs account for the reduced frequency of project check -ins and lower average staff rate for those attending project check -ins. The costs would support weekly to bi-weekly 1 -hour check -ins, invoicing, project team coordination, budget management, and minimal (up to 30 minutes/month, on average) timeline management and additional meeting scheduling. For reference, the average monthly cost in Task 1 (excluding the costs of project kick-off) has been $1,200. For Rincon, these costs would support monthly invoicing conducted by an administrative assistant. B. Remaining Cascadia funds are calculated as of July 26, 2021. They include $502 in Task 1 and reallocation of the remaining $132 from Tasks 4, 5, 6, and 8. C. Remaining contingency includes all remaining funds in the $20,000 contract contingency. D. The requested budget amendment accounts for remaining budget (B) and contract contingency (C). E. The new task budget would be the sum of the original task budget ($28,855) and estimated Task 1 costs from August 2021 through March 2022. Thank you for considering Cascadia's amendment request. Sincerely, Cascadia Consulting Group Seattle, WA Oakland, CA www.cascadiaconsulting.com