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3. Grievances involving demotion, reduction in pay, suspension, dismissal of an employee shall be filed in writing with the Director of Human Resources and Labor Relations within seven (7) working days of the date the employee was notified of such action. The Director of Human Resources and Labor Relations shall have ten (10) working days from receipt of the grievance to investigate the issues, meet with the employee and attempt to reach a satisfactory resolution of the appeal. 4. If the parties are unable to reach a mutually satisfactory accord on any grievance which arises and is presented during the term of this Memorandum of Understanding, the employee shall, within ten (10) working days of receipt of the decision of the Director of Human Resources and Labor Relations, submit such grievance to the City Manager for consideration by a Review Board. The Review Board shall be comprised of two (2) members of the Union and two (2) City management representatives appointed by the City Manager. The Review Board shall be convened within fifteen (15) working days from the day the grievance was submitted to said Board. The Board shall render its findings and recommendations in writing to the City Manager within ten (10) calendar days from the date it completed its review of the grievance. The City Manager shall within ten (10) working days of receipt of the Review Board's written findings and recommendations review the findings and recommendations and render a written decision on the grievance. 6. The Union may appeal the decision of the City Manager by requesting that the grievance be referred to an impartial arbitrator. The Union's decision to refer the grievance to arbitration shall be made within ten (10) working days of the notification of the City Manager's decision. The arbitrator shall be designated by mutual agreement between the Union and the City Manager. The fees and expenses of the arbitrator and court reporter shall be shared equally between the City and the Union. Each parry, however, shall bear the cost of its own presentation, including preparation and post hearing briefs, if any. 7. 7) Decisions of the arbitrators on matters properly before them shall be final and binding on the parties hereto, to the extent permitted by the Ordinance Code and Resolutions of the City. B. Grievances regarding the interpretation or application of any provision of this Memorandum of Understanding shall be processed in the following manner: 1. Within thirty (30) calendar days after the occurrence of an event giving rise to a grievance, an employee may request a meeting to discuss the grievance with such management official as the employee's Department Head may designate. Such request shall be made in writing to the Department Head. -38-