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BACKGROUND The City is responsible for the regulatory oversight of all existing recycled water use sites (properties permitted to receive recycled water in the City) under the State Water resources Control Board's (State Water Board's) General Water Reclamation Requirements for Recycled Water use, Order WQ 2016-068-DDW (State General Order). Furthermore, the City's Recycled Water Program continues to actively work with the remaining selected irrigation customers along the recycled water distribution system to facilitate the successful water service conversion from potable irrigation to recycled water irrigation, as required under Pleasanton Municipal Code Chapter 14.06 (Regulations of Recycled Water Use). Performance of these services requires the American Water Works Association (AWWA) professional certifications: Backflow Prevention Assembly Tester Certification and Cross Connection Specialist Certification; as well as professional experience conducting recycled water use site oversight in compliance with California Water Code Title 22 and Title 17 recycled water related regulations. Currently, the City's Recycled Water Program (Program) is undergoing staffing changings, following the departure of the Program's only staff member holding a Cross Connection Control Specialist certification. Though the City is actively recruiting to fill this vacancy, it may take up to two years for the selected replacement to hold the necessary certifications and experience to independently conduct all these regulatory required responsibilities. Therefore, a contractor that can conduct and/or assist in the services requested under the scope of this contract on an as-needed basis is necessary to maintain regulatory compliance under the State General Order. DISCUSSION Staff solicited proposals from five perspective contractors that may have the qualifications necessary to conduct the services needed. Four proposals were submitted by HydroScience Engineers, Inc., West Yost & Associates, Inc., Backflow Prevention Specialists, Inc., and Water Resources Engineering, Inc. The perspective contractors were asked to: provide three references for similar work experience, a proposed scope of services, and list of contractor position descriptions and applicable equipment list with hourly rates for each of the two fiscal years covered under the two- year term. The chosen contractor is expected to perform the following activities on an as-needed basis: • Annual inspections of current recycled water serviced sites • New site inspections for sites targeted for service conversion to recycled water irrigation and coverage testing • Cross-connection testing by a Cross-Connection Specialist certified through the AWWA • Plan review services for recycled water compliance of new or rehabilitation projects • GIS mapping of irrigation/notable recycled water site features on recycled water sites. Proposals were reviewed to confirm completeness, clear understanding of the scope of work, relevant work history, and hourly rates were compared for competitiveness. Staff recommends executing a contract with West Yost & Associates, Inc., because of their detailed understanding of the scope of work, qualified staffing to support the work, and reasonable pricing. In addition, West Yost & Associates, Inc. demonstrated their Page 2 of 3