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— Parks and Landscape—Separate module uniquely for Park assets, corrective maintenance, and PMs — Permitting, Licensing, and Code Enforcement - May need review for dog licensing or back-flow prevention — Purchasing — May need review to ensure purchase requisitions can be turned into purchase orders if performed in MaintStar and not in external ERP software — Security Module—Can enforce required conditions to close work orders(required fields be completed), receive notifications when creating a work order, if there are other upcoming work orders for the same asset, set up warranty notifications and other system notification messages — System Setup — Adding additional user-defined fields, if needed, defining any additional craftsman groups, if needed — Storm Water— Separate module uniquely for Storm Water Management with dedicated screens and tables, PM procedures, Problems and Actions — Timecard—Confirm the timecard is accurately recording person-hours and linking to with the Personnel module — Transportation Module - Separate module uniquely for maintaining streets, signals and signs with dedicated screens and tables,work orders, PM procedures, problems, and actions — Warehouse Management—If needed to coincide with inventory management if not already set up — Sewer Management - Separate module uniquely for maintaining water (sewer) assets with dedicated screens and tables,work orders, PM procedures, problems, and actions — Water Management - separate module uniquely for maintaining water assets with dedicated screens and tables,work orders, PM procedures, problems,and actions — Web-Based Service Request Module—Allows external work requests to be created and submitted.Once submitted, they can be reviewed before approval for a work order. Task 5:City Roles and Responsibilities — The City will provide the "CMMS Data Gathering" materials three (3) weeks in advance to the Configuration Workshops. The list of materials will be provided to the City at the Kick-off Meeting (Task 1) — The City will coordinate staff attendance for the remote workshops — The City will sign an approval and acceptance form on SharePoint when they approve of the Configuration Worksheets Task 5: Deliverables — GHD will facilitate 20, two-hour remote Configuration Planning Workshops divided among the six (6) divisions of the OSD via MS Teams — Compiled data in MaintStar Configuration Worksheets Task 6—Work Order Integration and MaintStar CMMS Coordination Subtask 6.1 CMMS Configuration Upon approval and sign-off of the configuration worksheets of Task 3, GHD will coordinate with MaintStar personnel, as needed, and will begin the work order integration procedures within MaintStar CMMS. The new work order templates within MaintStar will: — Improve efficiency and provide a more user-friendly experience by reducing the number of"clicks" to complete and close a work order — Provide accurate and readily available work order notifications, status updates, and closures — Eliminate as many manual paper-based processes as possible — Improve work scheduling capabilities The Power of Commitment 11227916 I Proposal for Workflow Development&Integration into MaintStar CMMS Scope Update and Fee 9