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THE CITY OF 9 �•��' '"' CITY COUNCIL AGENDA REPORT pLEASANTON. June 1, 2021 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO A. TEICHERT & SON, INC. IN THE AMOUNT OF $3,457,440 FOR THE ANNUAL STREET RESURFACING AND PREVENTATIVE MAINTENANCE PROJECT, CIP NO. 21503 SUMMARY This project consists of repaving 1.34 million square feet of existing pavement and preparing another 1.45 million square feet of existing pavement for the upcoming slurry seal project. The preparation work includes isolated areas of the full depth pavement restoration and the cleaning and sealing of cracks on the streets that will then be slurry sealed from curb to curb. The objective of the project is to prolong the useful life of the existing street infrastructure while providing a safe and smooth riding condition. Bids were received on May 12, 2021, and staff recommends award of the construction contract to the lowest responsible bidder, A. Teichert & Son, Inc. (dba Teichert Construction), in the amount of $3,457,440 for the Annual Street Resurfacing and Preventative Maintenance Project, CIP No. 21503. RECOMMENDATION 1. Approve plans and specifications for the project. 2. Review the received bids and award the construction contract for the project to A. Teichert & Son, Inc., of Pleasanton, CA, for the low bid amount of $3,457,440. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Engineering to approve and execute contract change order(s) for a contingency amount not-to-exceed $345,744 (approximately 10 percent of the contract) for unforeseen yet necessary related work. 5. Appropriate $191,529 from the General Fund — Capital Improvement Program Reserve (CIPR), to the Annual Street Resurfacing and Preventative Maintenance Project, CIP No. 21503. FINANCIAL STATEMENT Project funding totals $3,658,368 with $213 expended to date. The total estimated project expenditure is $3,849,897, leaving a project shortfall of $191,529. Staff recommends the appropriation of$191,529 from the General Fund — Capital Improvement Program Reserve (CIPR), as outlined in the recommendations above, to complete funding for this project. The project funding includes SB-1, Gas Tax, Measure B/BB, Measure F, and Streets CIP funds. Funding and anticipated project expenditures are detailed in Attachment 1.