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The following Commission and City Council check-in points are proposed to provide opportunities for feedback throughout the process (see PPP included in Exhibit A for additional detail): • Housing Needs Assessment Findings/Preliminary Report • Draft Sites Inventory Methodology and Selection Criteria • Final Sites Inventory Methodology and Selection Criteria • Sites Inventory Selection • Implementation Plan and Policies and Programs Review • Public Review Draft Housing Element • Public Hearings to adopt Housing Element Community Workshops and Stakeholder Meetings In addition to the above-mentioned public meetings/hearings with City Council and Commissions, the PPP identifies dedicated community meetings, held in a workshop format, to provide information and seek broad community input in the process. Three community-wide meetings are proposed. The process will also include focused stakeholder meetings, that will convene smaller groups of individuals representing particular housing-related interests or issues; for example, non- profits and community service providers; and market-rate and affordable homebuilders are two key stakeholder groups. A minimum of two such meetings are to be held and facilitated with consultant assistance, with additional meetings and interviews to be conducted by staff. These meetings are intended to further engage a broader range of community members and stakeholders and offer an alternative meeting format. Stakeholder meetings and initial community meetings will be held early on in the project to allow for feedback and insight into the highest priority considerations for the Housing Element update. The City will then continue to communicate and engage with all participating community members and stakeholders throughout the update process including notification of all public meetings and hearings. Outreach and Communication Tools The Housing Element Update website will serve as the primary medium through which community members access information and project documents and learn about the Housing Element Update. The website will be user-friendly and updated regularly to include content that will reflect public engagement opportunities as they are scheduled and material available for public review. The website has been created with a project-specific URL to identify with the project: PleasantonHousingElement.com The website will allow a convenient access point for interested parties to sign up to be notified about future meetings and upcoming events and will be focused include a page dedicated to public engagement, project documents, and a "Frequently Asked Questions" site. In addition, the website will provide opportunities to connect through social media engagement, and opportunities for interactive involvement through on-line surveys and other tools. These will occur alongside more traditional methods of outreach such as press-releases, print media, and other publicity. A more comprehensive list of additional outreach tools that the City anticipates is provided in the PPP, but some key elements include: Housing Element Update Planning Commission 8 of 13