5_Exhibits A-C - Laserfiche WebLink

Public Participation Plan-DRAFT I April 28,2021 Stakeholder Group Meetings Purpose and Objective Stakeholder group meetings are intended to give LWC and the City greater insight into the highest priority considerations for the Housing Element update from the perspective of various stakeholders. This enables the City and LWC to better understand local challenges and opportunities that may not be effectively gathered in a larger group setting. The group meetings also serve to raise awareness for the project, building trust in the community for the overall process. In addition to stakeholder group meetings. the City anticipates conducting additional outreach such as additional stakeholder group meetings, phone interviews or other focused outreach efforts with key stakeholders. Approach LWC will conduct two stakeholder group meetings with organizations representing different socio- economic members of the community to identify housing needs. A draft stakeholder list is included as an appendix to this PPP. As noted, additional stakeholder meetings or outreach may be appropriate and will be conducted by City staff. LWC will provide discussion questions to the City for review prior to the group meetings. Questions will be open-ended, allowing respondents to drive the discussion, and focused on identifying key housing-related needs, opportunities, and constraints. Confidentiality will be observed to the maximum extent possible to build trust, protect stakeholders from real or perceived harm, and garner more accurate responses. Results from the stakeholder group meetings will only be reported in aggregate form, and names of stakeholders will not be reported. During these meetings, LWC or the City could facilitate virtual breakout rooms if appropriate depending on the group size and content discussed. Breakout rooms could be organized by topic or simply be smaller groups discussing the same topics. LWC or the City would have a facilitator and a notetaker in each virtual breakout room. Breakout rooms should be available for non- English speakers as necessary. Depending on attendance by elected and appointed officials, the City and LWC would need to coordinate on procedures to comply with the Brown Act. Timing Stakeholder meetings are anticipated to occur in July/August 2021. The City will continue to communicate and engage with all participating stakeholders throughout the update process including notification of all public meetings and hearings. Roles • LWC will prepare agendas and discussion questions for two stakeholder meetings, and II facilitate these meetings. LWC will also prepare meeting summaries. LWC's attendance will be virtual. • City will coordinate with LWC to finalize the stakeholder list. City will contact stakeholders to invite their participation in the stakeholder group meetings. City will follow up with City of Pleasanton I Housing Element Update(6th Cycle) I Page 4