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City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2021
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031621
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
3/16/2021
DESTRUCT DATE
15Y
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Program (PPP) loan the City received for golf course employees but explained the City does not <br /> anticipate having to return the funds as employees have remained on the payroll. <br /> Director of Finance Olson stated Pension Liabilities have increased $14.9 million from FY 18/19 for a <br /> total of $175 million and advised a decrease in CaIPERS' reimbursement rate is driving this shift. She <br /> detailed the City's two Public Agency Retirement Services (PARS) accounts which combine for $40.3 <br /> million between long-term ($22.8 million) and short-term ($17.5 million) investments. She reported the <br /> Section 115 Pension Trust Funds returned 5.7% for PARS conservative/long-term, 10.1% for PARS <br /> capital growth/short-term, and 7.9% for CaIPERS, while the City's annual return is 2.0%. She noted the <br /> PARS Capital Growth Fund has a real value of $26.7 million (a $5.4 million growth) and the PARS <br /> Conservative Fund has a real value of $18.2 million (a $1.5 million growth). <br /> Director of Finance Olson stated the Other Postemployment Benefits (OPEB) liabilities have decreased <br /> by 26% to $14.8 million. She added the City will be able to stop paying into this Fund next year as <br /> retirement benefits migrate to the CaIPERS Fund. She reported the City is still awaiting some audited <br /> financial statements about the Livermore-Pleasanton Fire Department (LPFD). <br /> Director of Finance Olson reported the auditors had no concerns with either the City's internal controls <br /> or any aspect of the City's financial reporting. <br /> In response to Councilmember Arkin's inquiries, Director of Finance Olson confirmed the City's <br /> reserves are about 25% and advised it is the City's policy to have a minimum of 20%, a maximum of <br /> 30%, and a target of 25%, and clarified "other non-major Enterprise Funds" primarily includes the <br /> cemetery and paratransit. <br /> In response to Councilmember Arkin's inquiry, Director of Finance Olson clarified the City's previous <br /> approach was to pay down the retirement liabilities with CaIPERS. She advised CaIPERS was not <br /> getting the same investment returns as PARS so Council decided to switch approaches that provided <br /> more flexibility if needed urgently within the City. She added the City also reviewed and declined the <br /> option to issue Pension Obligation Bonds during the reassessment. <br /> City Manager Fialho explained the City Actuary assesses its pension performance annually. He advised <br /> the Actuary has been proven to be accurate over the years looking at long-term pension obligations. He <br /> noted the pre-pandemic assumption was the City could stay within its financial means while maintaining <br /> retirement services. He noted the biggest obligations come in years 11-20 of a 30-year window but <br /> noted at current rates the Section 115 Trust will have funds available to smooth out this impact. He <br /> added the City expects pension levels to stabilize in years 21-30 because the newer (lower) pension <br /> tiers will then be in effect. <br /> In response to Councilmember Arkin's inquiry, Director of Finance Olson clarified the City has always <br /> taken a "pay as you go" approach to OPEB liability. She added the City has also been putting money <br /> into an OPEB account with CaIPERS but will cease next year because enough will have been set aside <br /> there for future liabilities. <br /> In response to Councilmember Arkin's inquiry, Director of Finance Olson confirmed it is not unusual for <br /> the City to have no findings on an auditor's report. City Manager Fialho added there have been <br /> management findings a few times and operational recommendations in how to address weaknesses in <br /> accounting and cash control city-wide. He noted those have been implemented whenever they do come <br /> across. Director of Finance Olson advised it is the third consecutive year with no findings. City Manager <br /> Fialho commented it is a testament to how seriously Director of Finance Olson and her accounting <br /> team take the matter. <br /> In response to Councilmember Arkin's inquiries, Director of Finance Olson confirmed there is a <br /> Request for Proposal (RFP) every five years for auditors. She advised the RFP went out in January and <br /> City Council Minutes Page 4 of 17 February 16. 2021 <br />
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