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FINANCIAL STATEMENT The anticipated total expenditure for this project is $1,332,937 for the design, construction award, contingency, support services, and other miscellaneous costs. The project was identified to be completed as part of the Repair and Replacement Program and no funding was identified in the Capital Improvement Program. Staff recommends the allocation of$1,260,350 from the Sewer Replacement Fund (Fund 431) to cover the construction funding. The funding and anticipated project expenditures are detailed in Attachment 1. BACKGROUND Lift Stations 7 and 8 were built under a common construction contract in 1978. Together, they serve five sewer collection sub-basins within the southern portion of the City, conveying sewage to DSRSD's regional wastewater treatment plant. Since going into service over 42 years ago. Other than minor operations and maintenance work, no significant capital improvements have been undertaken at either station. Over the years, sulfides generated from untreated wastewater flowing through the stations have caused severe corrosion to exposed life-safety systems, including the ventilation, lighting and other related systems. In order to ensure a safe work environment for the City's Utilities staff, and to bring the stations into compliance with current code requirements. replacement of the ventilation systems (fans and ducting), new interior lighting, and new hazardous gas monitoring systems are needed. The City issued a task authorization on May 6, 2020, under the on-call design professional services agreement with TJCAA for $39,600 for 30 percent design documents for the replacement of the ventilation and lighting systems, to investigate and study available technologies to replace the existing air scrubbers. (Air scrubbers are a necessary component of the ventilation system to prevent odors from escaping the station as the ventilation system operates.) The 30 percent design was to provide the necessary information for the City's Utilities Division to use their on-call contracting services to complete the ventilation and lighting improvements. However, the scope turned out to be more comprehensive than first anticipated and indicated that the construction phase would need to be publicly bid. A second task order was issued on August 18, 2020, for an additional $30,187 to create biddable plans and specifications for the project. A third task order was issued on January 15, 2021, for $2,800 to cover minor changes to the final bid package. The total design cost of$72,587 was funded out of the Sewer Repair and Replacement Fund 431. The plans and specifications were completed in January 2020 and the project was advertised to request construction bids on January 7, 2021. Two pre-bid meetings were held for the project: one on January 21, 2021, and the other on January 27, 2021. In accordance with the bid documents, attendance at one of the two pre-bid meetings was required for a contractor to submit a responsive and eligible bid. The pre-bid meetings were attended by 11 contractors. Two addendums were issued, providing supplemental information as was requested by bidders at the pre-bid meetings. The bid period closed on February 9, 2021, with three contractors submitting a bid by the bidding deadline. Page 2 of 4