CCMIN12012020 - Laserfiche WebLink

17. Award an operator agreement to Black Tie Transportation to assume management and day-to- day responsibilities for Pleasanton Paratransit Service (PPS) for a three-year agreement not to exceed $896,400 and if necessary authorize the City Manager to: 1) negotiate terms for two additional years and, 2) negotiate Americans with Disabilities Act PPS transports to Livermore Amador Valley Transit Authority and, 3) approve and execute any required agreement change order(s) for a not to exceed amount of $179,280 (approximately 20% of the operator agreement) for program adjustments Recreation Manager Jay Ingram presented the proposed operator agreement. For background, he stated PPS has been offered since 1972 with a 1999 enhancement including enhanced hours. An assessment of PPS was identified as a Level A priority in March of 2017 by the City Council and that fall, the Pleasanton and Livermore Amador Valley Transit Authority (LAVTA) launched a comprehensive study of paratransit services. The City Council adopted this report on May 7, 2019. He added on August 18, 2020, the Council approved policy direction to contract for services with a transportation provider for the PPS program. Recreation Manager Ingram defined the study's goals as continuing to meet paratransit needs, identifying opportunities for greater partnerships and efficiencies, and identifying opportunities for consolidation and reorganization of Tri-Valley paratransit services. He reported staff issued a Request for Quote (RFQ), conducted interviews, and began negotiations with Black Tie Transportation (BTT). Recreation Manager Ingram clarified funding for PPS comes from Metropolitan Transportation Commission Transportation Development Act (MTC TDA) 4.5 Funds, Alameda County Transportation Commission (ACTC) Measure B and Measure BB Funds, along with the City's General Fund. The study contained a goal of reducing General Fund subsidy, a sum which amounted to an average of $370,500 annually from 2014-18 out of the total PPS expenditures of $661,500 on average over that five-year window. Recreation Manager Ingram detailed how contracting with BTT would reduce the estimated annual expenditure to $363,800 and the General Fund subsidy to $64,500. He stated BTT would handle all day-to-day operations beginning February 1, 2021, leasing the vehicles from the City, storing, fueling, and maintaining them. He explained the agreement would have the City managing the Operator Agreement and submitting for annual ACTC Measure B and Measure BB funding applications with ridership information provided by BTT. He added besides a program visual rebranding, the transition would be seamless from the customer's perspective. Recreation Manager Ingram added the study also recommends the City transfer the Americans with Disabilities Act (ADA) transport to LAVTA effective February 1, 2021, even though it means relinquishing its funds from MTC TDA 4.5. He stated the study details problems with LAVTA and PPS offering duplicated services. Recreation Manager Ingram described the contract change orders, totaling $179,280 intended for program adjustments such as addressing the annual San Francisco Bay Area Certified Price Index increase, a potential increase in driver and vehicular usage along with major vehicle repairs. In response to Councilmember Brown's inquiry, Recreation Manager Ingram clarified expected new vehicle expenditures in years one and three to update the aging fleet would be for vehicles designed to shuttle three or four people at a time. For fuel efficiency and other reasons, they are looking away from cut-away vehicles and towards smaller vehicles like minivans. Councilmember Brown instructed Recreation Manager Ingram to consider the mobility of senior citizens in assessing the viability of particular vehicles and any potential grants for hybrid vehicles. In response to Councilmember Brown's inquiry. Recreation Manager Ingram confirmed the new vehicle wraps would be partial and City staff will have a chance to look at the design and logo placements. He assured they will be tasteful and not be visually dominated by BTT like advertisements. City Council Minutes Page 8 of 11 December 1, 2020