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THE CITY OF ri I 7 CITY COUNCIL AGENDA REPORT pLEASANTON December 1, 2020 Library and Recreation TITLE: AWARD AN OPERATOR AGREEMENT TO BLACK TIE TRANSPORTATION TO ASSUME MANAGEMENT AND DAY-TO-DAY RESPONSIBILITIES FOR PLEASANTON PARATRANSIT SERVICE (PPS) FOR A THREE-YEAR AGREEMENT NOT TO EXCEED $896,400 AND IF NECESSARY AUTHORIZE THE CITY MANAGER TO; 1) NEGOTIATE TERMS FOR TWO ADDITIONAL YEARS, 2) REACH AN AGREEMENT TO TRANSFER AMERICANS WITH DISABILITIES ACT PPS TRANSPORTS TO LIVERMORE AMADOR VALLEY TRANSIT AUTHORITY AND, 3) APPROVE AND EXECUTE ANY REQUIRED AGREEMENT CHANGE ORDER(S) FOR A NOT TO EXCEED AMOUNT OF $179,280 (APPROXIMATELY 20% OF THE OPERATOR AGREEMENT) FOR PROGRAM ADJUSTMENTS SUMMARY Assessment of Paratransit Services was identified as a City Council Priority in March 2017. In fall 2017, the City of Pleasanton (City), in collaboration with the Livermore Amador Valley Transit Authority (LAVTA), launched a comprehensive study of paratransit services called Mobility Forward: Tri-Valley Paratransit Study. Goals of the study were to continue to meet paratransit needs of Tri-Valley residents; identify opportunities for greater partnership and efficiencies between the City and LAVTA; and/or identify opportunities for consolidation or re-organization of paratransit services in the Tri-Valley. The study evaluated current service delivery and determined how to best meet the needs of residents. A final report was adopted by City Council on May 7, 2019 and staff was directed to return to City Council with recommendations for future operational service delivery. On August 18, 2020 City Council approved policy direction to contract for services with a transportation service provider for the Pleasanton Paratransit Service (PPS) program. This agenda report focuses on one of the final report recommendations: restructure PPS as a City-based program for older adults and, contract for services with a transportation service provider. RECOMMENDATION Award an Operator Agreement to Black Tie Transportation to assume management and day-to-day responsibilities for Pleasanton Paratransit Service (PPS) for a three-year agreement not to exceed $896,400 and if necessary authorize the City Manager to; 1 ) negotiate terms for two additional years, 2) reach an agreement to transfer Americans with Disabilities Act PPS transports to Livermore Amador Valley Transit Authority and, 3) approve and execute any required agreement change order(s) for a not to exceed amount of $179,280 (approximately 20% of the Operator Agreement) for program adjustments.