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City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2020
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120120
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11/23/2020 3:40:38 PM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
12/1/2020
DESTRUCT DATE
15Y
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15 percent of all food and beverage revenues if they exceed $1,100,000. In no event <br /> could Pleasanton Golf, LLC (CourseCo) receive an "incentive" fee that is greater than <br /> the "fixed" fee. <br /> The following table illustrates the proposed fee structure compared to the current fee <br /> structure as described under the Management and Incentive Fees Operator section of the <br /> operator agreement: <br /> Operating Year Total Management Fee 80% Fixed Fee <br /> Attainable <br /> Proposed Contract - January 1, 2020 to $150,000 $120,000 <br /> June 30, 2025 <br /> 50% Fixed Fee <br /> Current Contract Fee Structure' - July 1, $204,000 $102,000 <br /> 2015 to June 30, 2020 <br /> As noted in the table above, the 80 percent fixed fee will increase by $18,000 while the total <br /> Management Fee attainable decreases by $54,000. The City and CourseCo propose <br /> modifying the maximum incentive fee based on CourseCo's performance, golf course trends, <br /> increased banquet revenue, continued compliance with the National Audubon Society <br /> requirements, enhanced maintenance practices resulting in improved playing conditions, and <br /> partnering with the City through COVID-19 to continue providing golf services, while meeting <br /> health and safety requirements. <br /> On July 1, 2021 and on each July 1st thereafter the amounts indicated above under the <br /> proposed Contract, for the ensuing year, shall be increased in the same proportion as <br /> changes in the Consumer Price Index, All Urban Consumers, San Francisco-Oakland-San <br /> Jose area; base years 1982-1984 = 100 published by the U.S. Dept. of Labor, ("CPI") shall <br /> have occurred since July 1, 2020. <br /> This fiscal year, revenues have been impacted due to COVID-19. While golf rounds are <br /> exceeding budget and last year totals, banquet events and food and beverage revenue has <br /> been significantly impacted by County restrictions. The City and CourseCo will continue to <br /> monitor the County health order, revenues, and expenditures, and make necessary <br /> adjustments. Table 1 below provides golf rounds, revenue, and operating expense <br /> information from July 1, to October 31, 2020 compared to the same period in 2019. As <br /> described in Table 1, the year over year increase in golf rounds of 3,708 resulted in increased <br /> golf and merchandise revenues of $133,808, which was insufficient to off-set the loss in food <br /> and beverage revenues of $270,744. As a result, the operating surplus is $95,773 less in <br /> 2020 compared to the same period in 2019. <br /> ' The actual Management and Incentive Fees in year five of the current contract ending June 30, 2020 is <br /> $116,222. <br /> Page 4 of 5 <br />
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