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BACKGROUND A Virtualized Desktop Infrastructure (VDI) platform serves to replicate a user's complete desktop computer (operating system, programs, and data) by allowing off-site access through a secure data center that is accessible through multiple end-user devices. The City first introduced a VDI solution for Pleasanton Library patrons in 2009, later deploying VDI for city staff in 2012. This initial deployment accounted for about 25 percent of the City's traditional standard desktop fleet. The transition to VDI result in a reduction in costs associated with conventional desktop PCs, such as hardware, support and administration, budgeting for future replacements, and energy savings as thin-client devices draw approximately 10 percent of a typical PC's energy. This original implementation for staff in 2012 is still used today. Most recently, having a VDI solution allowed Information Technology staff to respond quickly and effectively to the City's business continuity efforts while adhering to the restrictions and protocols related to the coronavirus pandemic. VDI is an optimal solution for teleworking and facilitating staff reassignment to temporary office space. DISCUSSION The City's existing VDI platform has significant limitations as the operating system has reached its functional end-of-life, and our organizational demand has exceeded its current performance capabilities. As well, the current system has reached full capacity and we are unable to add any additional VDI users. Moreover, our current system cannot support the virtual meetings with video conferencing that have become a requirement for many of our VDI users. Information Technology staff met with Dell/EMC to design the next-generation platform for the City's VDI solution. A solution [Dell/EMC VxRail V570F —w/VMWare vSAN Advanced] was recommended, and a bill of materials was generated and posted to the city website soliciting qualified vendors to submit cost proposals for the equipment, installation support, and extended maintenance. Lanair Group, LLC, submitted the most competitive proposal of the two the City received, and its proposal meets the requirements outlined by the City. Staff recommends the City Council approve a purchase in the amount of $259,111 for Dell/EMC VXrail hyper- converged equipment to support the use of Vitalized Desktop Infrastructure and authorize the City Manager to execute a purchase order with Lanair Group, LLC. Submitted b : Fiscal Review: Approve by: 10j n Ha me • Tina Olson Nelson Fialho so a o Directo- o Director of Finance City Manager Attachments: 1. Bid proposal submitted by Lanair Group, LLC Page 2 of 2