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BACKGROUND In 2011, the City launched the Accela software system to manage land use and community development activities including permitting, inspections, zoning, project planning and code enforcement. Since that time, staff has submitted annual Purchase Orders for the renewal of Accela licenses, maintenance and support. Each year, the renewal fees have typically increased, with renewals in recent years averaging seven to ten percent over the prior year. This year, Accela has offered the City a reduced annual renewal increase upon entering into a 3-year license agreement. Staff recommends renewing with Accela as the software is performing well and enhancements involving the system are planned in the coming years. On October 6, 2020, City Council authorized the City Manager to enter into a Professional Services Agreement with Truepoint Solutions, for services related to an update of the City's Accela system to allow for online submittals and payments, and additional electronic plan-checking capacity. Staff is currently working with Truepoint to begin this scope of work, in addition to selecting a vendor for electronic plan review software, which will integrate with the City's Accela system. DISCUSSION Staff recommends the City enter into a multi-year license agreement to continue the Accela software license and maintenance services in order to benefit from a lower annual renewal rate. By electing a three-year term, the City will save at least 2% each year (approximately $1,400-$1,500 annually) over the cost of completing separate annual renewals. The attached Software License Agreement covers the period of December 14, 2020 through December 13, 2023, and continues the existing license, maintenance and support services provided by Accela. Continuing the existing software service with Accela will enable the City to move forward with the planned update and enhancements to the development review process, including implementation of online building payments for planning and building applications, and electronic plan review. These updates and enhancements will be facilitated through the recently-approved Professional Services Agreement with Truepoint Solutions. The Agreement with Truepoint Solutions is funded through the SB 2 grant, while the Software License Agreement with Accela will be funded through the Permit Center Professional Services Account as regular and ongoing operational costs. (7.8 4bm.tted by: Fis I Review: qfr---- ITR view: Approved by: i i,��( j l Ellen Clark Tina Olson All mmond Nelson Fialho Director of Director of D' ecto of City Manager Community Finance I f6rmation Development Technology Attachment: 1. Accela Software License Agreement Page 2 of 2