CCMIN04152020 - Laserfiche WebLink

Director Olson reported that to balance, staff proposes reversing the March 3rd surplus allocations to Capital Improvement Projects (CIP) and Repair and Replacement (R&R) reserves, reducing transfer to CIP reserves, and reducing operating expenses. This proposal leaves CIP reserves at $7.8M. Director Olson noted the request for $100K for the Stanford-ValleyCare COVID-19 Regional Testing Site at the Alameda County Fairgrounds serving Pleasanton, Livermore, and Dublin residents. The funds would be used to purchase test swabs and other lab materials and are eligible for FEMA reimbursement. Director Olson noted that the City does not meet the 500,000 or greater population requirement. Federal CARES Act funds; however will receive an approximately $200K increase in CDBG Funds, and H.R. 6474 Coronavirus Community Relief Act addresses smaller (populations less than 500,000) local governments with $250B in direct aid. In response to Councilmember Narum, Director Olson stated in terms of economic projections, on a scale of 1 (most conservative) to 5 (business as usual), staff is estimating at about 2, with an intentional effort to be conservative and not include estimates for increased internet sales tax or additional attrition savings for inability to fill positions at this time. Those can offset anything that was missed in the analyses. In response to Councilmember Narum, City Manager Fialho informed there is a soft hiring freeze and only critical positions will be filled — as of now that is first responders and essential engineering positions. In response to Councilmember Brown, Director Olson replied there was an increased estimate for overtime when the mid-year budget was completed in March. Staff is usually very conservative with that estimate and she felt it would be sufficient as there is little indication from Fire or Police that there has been an increase in overtime in response to COVID-19. In response to Councilmember Narum, City Manager Fialho replied doctors and clinicians would perform swab testing at the test site. The City would provide support with logistics in traffic control, set up of equipment, and public safety, and there is no anticipation of using City EMT or paramedics. To clarify for Councilmember Brown, City Manager Fialho explained this would be an East County test site that will accommodate Pleasanton, Dublin, and Livermore residents. Considering the magnitude of size and potential traffic volume, all cities agreed the Fairgrounds would be the best location to accommodate the expected level of traffic and circulation. In response to Councilmember Pentin's inquiry regarding the new Police Chief and the hiring freeze, City Manager Fialho noted the new Police Chief doesn't physically come on board until the current order has been lifted, estimated to be May 3, and his possible first day to be May 4. However, the start date is fluid and may be pushed out by a couple of weeks based on the revised health orders. Interim Chief Craig Eicher remains as acting Police Chief and has control of day-to- day operations. Councilmember Pentin asked if this budget amendment extends through June, to which Director Olson replied only through May. City Council Minutes Page 2 of 11 April 15,2020