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14 <br /> THE CITY OF <br /> CITY COUNCIL AGENDA REPORT <br /> pLEASANTON. <br /> June 16, 2020 <br /> Engineering <br /> TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A <br /> CONSTRUCTION CONTRACT TO BAY CITIES PAVING & GRADING, INC. <br /> IN THE AMOUNT OF $3,882,081 FOR THE ANNUAL STREET <br /> RESURFACING AND PREVENTATIVE MAINTENANCE PROJECT, CIP NO. <br /> 20503 <br /> SUMMARY <br /> This project consists of resurfacing approximately 1.4 million square feet of existing <br /> pavement along with roadway asphalt repairs and crack sealing on 2.1 million square <br /> feet of pavement in preparation for a slurry seal treatment. The objective of the project <br /> is to prolong the useful life of the existing street infrastructure while providing a safe and <br /> smooth riding condition. Bids were received on May 27, 2020, and staff recommends <br /> award of the construction contract to the lowest responsible bidder, Bay Cities Paving & <br /> Grading, Inc., in the amount of $3,882,081 for the Annual Street Resurfacing and <br /> Preventative Maintenance Project, CIP No. 20503. <br /> RECOMMENDATION <br /> 1. Approve plans and specifications for the project. <br /> 2. Review the received bids and award the construction contract for the project to Bay <br /> Cities Paving & Grading, Inc. of Concord, CA, for the low bid amount of $3,882,081. <br /> 3. Authorize the City Manager to enter into the project contract. <br /> 4. Authorize the Director of Engineering to approve and execute contract change <br /> order(s) for a contingency amount not-to-exceed $504,670 (approximately 13 <br /> percent of the contract) for unforeseen yet necessary related work. <br /> 5. Transfer $135,000 from the Annual Street Slurry Seal Project, CIP No. 20504, to the <br /> Annual Street Resurfacing and Preventative Maintenance Project, CIP No. 20503. <br /> 6. Transfer $250,000 from the Annual Sidewalk & Intersection Ramp (ADA) Project, <br /> CIP No. 20505, to the Annual Street Resurfacing and Preventative Maintenance <br /> Project, CIP No. 20503. <br /> 7. Allocate $500,000 from the Measure F fund (Fund 166) to the Annual Street <br /> Resurfacing and Preventative Maintenance Project, CIP No. 20503. <br /> 8. Allocate $559,390 from the Streets CIP fund, (Fund 211) to the Annual Street <br /> Resurfacing and Preventative Maintenance Project, CIP No. 20503, to complete <br /> funding for this project. <br />