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MATTERS INITIATED BY COMMISSION MEMBERS Chair Ritter inquired about the Open Counter zoning portal and how the process is working. Ms. Denis responded that staff is encouraging applicants or prospective tenants to have early communication with staff prior to signing a lease, as the location might not be zoned for their anticipated use. Commissioner Balch continued by stating that use of the Open Counter portal has its drawbacks because an applicant cannot use an address to obtain zoning information, however, using the portal requires the type of use and will then populate the addresses in which that type of use is allowed. Ms. Denis responded that staff is aware of these limitations and has expressed such concerns. Commissioner Pace inquired whether staff was aware of the reasons that certain businesses are vacating the downtown area, perhaps foot traffic or parking issues and what might be driving the change. Ms. Clark responded that there are a variety of reasons why businesses might be vacating but expressed the City's interest in helping to fill the vacant spaces. ADJOURNMENT Chair Ritter adjourned the meeting at 8:40 p.m. Respectfully su mitted, • Schiko Riddle ecording Secretary Planning Commission Minutes Page 9 of 9 March 11, 2020 on Building A and utilizing those that worked. MATTERS FOR COMMISSION'S REVIEW/ACTION/INFORMATION 7. Reports from Meetings Attended (e.g., Committee, Task Force, etc.) Commissioner Allen discussed the recent Heritage Tree Board of Appeals meeting and stated there was good discussion and the Committee came to a consensus, which appeased the Committee and the applicant. 8. Future Planning Calendar Planning and Permit Center Manager Melinda Denis gave a brief overview of future items for the Commission's review. 9. Actions of the City Council No action was taken. 10. Actions of the Zoning Administrator No action was taken. Planning Commission Minutes Page 8 of 9 March 11, 2020 Commissioner Allen expressed the need for Mr. Tassano to be involved as it relates to traffic circulation because she believes this is the most important component in selecting one of the two designs. Regarding massing, she is amenable to staff's recommendations and she inquired if there were other concepts or examples of similar five-story buildings with this many units as a comparison. Commissioner Balch stated he was amenable to the general massing referenced in Discussion Point 3 and mentioned that the option selected is the slightly better choice. Commissioner Ritter discussed the layout and positioning and to Commissioner Allen's point, agreed with her comments around the importance of traffic circulation; he further stated the massing is all-encompassing of that and requested additional articulation on the building design. Commissioner Brown expressed concern with the wrap-around building and the view from Stoneridge Mall Road. Planning Commission Minutes Page 7 of 9 March 11, 2020 y approved and accounted for increased congestion. He discussed the pedestrian and bicycle traffic and the future amenities, including the cycle track, which would help improve circulation. Planning Commission Minutes Page 6 of 9 March 11, 2020