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THE CITY OF 22 CITY COUNCIL AGENDA REPORT pLEASANTON, June 2, 2020 Library and Recreation TITLE: APPROVE FIFTH AMENDMENT TO CONTRACT WITH GRAHAM HITCH MORTUARY FOR CEMETERY MANAGEMENT, PLOT SALES AND BURIAL COORDINATION FOR THE PLEASANTON PIONEER CEMETERY SUMMARY Graham Hitch Mortuary (Graham Hitch) was selected by the City of Pleasanton to provide cemetery management as well as plot sales and burial coordination for the Pleasanton Pioneer Cemetery (Cemetery) in July 2016. The contract has a five year term but requires renewal every year. This amendment extends contractual services with Graham Hitch for the fifth year of a contract that can be extended for up to five years, increases the price for burial services from $225 to $250, and adjusts the do not exceed amount of the contract to $100,000. RECOMMENDATION Approve the Fifth Amendment to the Professional Services Agreement for cemetery management, plot sales and burial coordination for the Pleasanton Pioneer Cemetery. PARKS AND RECREATION COMMISSION RECOMMENDATION Recommend City Council approve the Fifth Amendment to the Professional Services Agreement for cemetery management, plot sales and burial coordination for the Pleasanton Pioneer Cemetery. FINANCIAL STATEMENT The total contract cost for fiscal years 2018/2019 and 2019/2020 is based upon the number of burials estimated, with a contract amount not to exceed $100,000. In fiscal year 2017/18, the revenue received by the City for burials was $141,843. In fiscal year 2018/19, the revenue received by the City for burials was $165,292. The Cemetery operates as an enterprise fund, with operating revenues mostly off-setting operating expenditures. The City's General Fund provides a $50,000 subsidy to the Cemetery Fund. Cemetery revenues and expenditures are allocated in accounts 40150220- 430101 and 40250222-430101.