_Minutes_May 13, 2020 - Laserfiche WebLink

accepted and performed in a digital format. She stated building inspections for an occupied location would be conducted through video inspection and further clarified all inspection requests can still be made through the online platform, which is the Accela software, by the automated phone system or by calling during normal business hours. She continued by stating limited building staff is currently working in the office and offering live phone coverage during normal business hours. Commissioner Allen inquired about the public notification process and under the current situation, how that process was being conducted. Ms. Denis responded that this Planning Commission meeting required the standard public notification process be followed and department staff is working cohesively with the City Clerk's Office and the mailroom to navigate through any restrictions and staffing limitations. She continued by stating staff has adjusted previously set timeframes to allow for continued application submittals while adhering to public noticing requirements. Commissioner Balch discussed some of the constraints and complications being faced by other local municipalities and commended staff for their efforts and capabilities at keeping City operations moving forward despite the circumstances. He referenced the recent ransomware attack on the City of Union City and stated they have not had the ability to move forward with permit issuance nor have they been able to conduct business of any kind because they are still experiencing difficulties working out the issue. He further mentioned the difficulties being faced by the City of Fremont around the public noticing requirements for 5G wireless applications and inquired whether the City of Pleasanton had encountered any challenges or complications regarding public noticing requirements for these types of applications. Ms. Clark responded that although staff has worked with applicants to review a few proposals, they have not yet received any formal 5G wireless applications. However, once an application is received, staff will need to move forward to process the application under the strict public noticing requirements and deadlines in order to issue such permits. Information Technology Director Allen Hammond discussed the City's resources and strategies that have been implemented to help mitigate and respond to cybersecurity attacks. He stated the City's IT Department is constantly working towards keeping the network secure, while also educating the end user to help prevent any attacks, now or in the future. Commissioner Pace commended staff and the organization as a whole on their efforts and hard work at continuing to keep operations running and the ability to serve the community under the current circumstances. He referenced Commissioner Balch's previous comments and urged the City to offer the current, innovative, and digital processes being used as a way of assisting other organizations or jurisdictions who have innovative needs. Commissioner Brown referenced virtual Planning Commission meetings and expressed his appreciation that the City has moved forward in this capacity; he stated he was hopeful that virtual meetings will continue in the future as they allow for participation under particular circumstances, for example when Commissioners are travelling. Chair Ritter echoed Commissioner Brown's comments regarding virtual meetings. Planning Commission Minutes Page 4 of 5 May 13, 2020 , are currently being Planning Commission Minutes Page 3 of 5 May 13, 2020 the approved PUD development plan and compliance with State-mandated findings. As noted earlier, staff does not support the proposed five-lot residential development, and thus does not support the Vesting Tentative Map as proposed. However, should the Planning Commission support a version of the PUD PUD-135, P19-0030, P19-0031 and Vesting Tentative Map 8528 990 Sycamore Road Planning Commission 21 of 23 review and acceptance by the Director of Engineering/City Engineer, prior to issuance of an engineering or building permit, whichever occurs first. Stormwater HM controls PUD-135, P19-0030, P19-0031 and VTM 8528 Planning Commission 990 Sycamore Road Page 14 of 21