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5 THE CITY OF CITY COUNCIL AGENDA REPORT pL EASANTONe May 19, 2020 Engineering Department TITLE: ADOPT RESOLUTIONS APPROVING THE ENGINEER'S REPORTS FOR LANDSCAPE MAINTENANCE DISTRICTS 1984-1 (PONDEROSA-DEL PRADO), 1993-1 (WINDSOR), 1993-2 (BONDE RANCH), 1994-1 (OAK TREE FARM), AND 1995-1 (MOLLER RANCH); DECLARING THE CITY'S INTENTION TO ASSESS THE PROPERTIES FOR THE COST TO OPERATE AND MAINTAIN THE DISTRICTS; AND SETTING JUNE 16, 2020 AT 7 PM, AS THE DATE AND TIME FOR THE PUBLIC HEARING SUMMARY The annual Engineer's Reports for the maintenance of the Landscape Maintenance Districts (LMDs) in the Ponderosa (Del Prado), Windsor, Bonde Ranch, Oak Tree Farm, and Moller Ranch subdivisions have been completed for fiscal year 2020-21. The Engineer's Reports determine the assessment that will be levied against each property owner within each LMD for the maintenance and irrigation of the special district landscaping installed as part of each development. It is recommended that City Council approve the Engineer's Report for each LMD, declare the intention to levy and collect assessments, schedule a public hearing for June 16, 2020, to receive testimony from those that will be subject to the assessments, and direct the City Clerk to advertise a Notice of Annual Hearing ten days prior to the hearing. All assessment amounts remain unchanged from previous years. However, this is unsustainable as costs have increased, which has resulted in the level of maintenance decreasing significantly since the districts were created. In addition, reserves for capital replacement are limited or non-existent. Staff has hired a consultant that specializes in LMDs, SCI Consulting Group, to determine appropriate assessments for future years, perform public outreach to discuss the requirements and potential assessments, and hold a Proposition 218 compliant vote as is necessary to increase assessments. Votes for the Windsor and Bonde Ranch LMDs were scheduled for this year but put on hold due to Alameda County's shelter-in-place order associated with the Covid-19 pandemic. RECOMMENDATION 1. Approve the Engineer's Reports. 2. Adopt the resolutions that: direct filing of the annual reports; declare the intention to order improvements; and declare the intention to levy and collect assessments. 3. Schedule a public hearing for June 16, 2020, and authorize the City Clerk to advertise a Notice of Annual Hearing (Cal. Streets & Highways Code §22626) ten days prior to the hearing.