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THE CITY OF 8 CITY COUNCIL AGENDA REPORT pLEASANTON March 3, 2020 Engineering TITLE: APPROVE CONTRACT CHANGE ORDER NO. 1 WITH AMERICAN ASPHALT REPAIR & RESURFACING COMPANY, INC. IN THE AMOUNT OF $89,516 FOR ROADWAY PREPARTION AND SLURRY SEAL WORK ON ST. JOHN PLACE AND PETERS AVENUE AS PART OF THE ANNUAL SLURRY SEAL OF VARIOUS STREETS PROJECT, CIP NO. 18504 SUMMARY Staff recommends City Council approve Contract Change Order No. 1 with American Asphalt Repair & Resurfacing Company, Inc. for $89,516 to slurry seal Peters Avenue (between St. Marys Street and St. John Place) and St. John Place (between Main Street and the west end cul-de-sac). This work is being coordinated with two development projects on these streets that are required by conditions of approval to slurry seal their project frontages. The developers have deposited a combined amount of $32,612 with the City to cover their share of the work. Completing all the work under one change order will be less disruptive to traffic and provide a more aesthetically pleasing product. RECOMMENDATION 1. Approve Contract Change Order No. 1 in the amount of$89,516 with American Asphalt Repair & Resurfacing Company, Inc. for roadway preparation work and slurry seal on St. John Place and Peters Avenue. 2. Allocate the $32,612 received from the developers of Parcel Map 10529 and Tract 7940 (to fund their portion of the slurry seal work which was required as a condition of approval for each development) to the Annual Slurry Seal of Various Streets Project, CIP No. 18504. FINANCIAL STATEMENT The anticipated total expenditure for this project is $874,035, including Contract Change Order No. 1, advertising, and material testing/inspection. Funding for the project totals $919,012, which includes $886,400 in CIP No. 16504 and an additional $32,612 in developer contributions toward Contract Change Order No. 1. Funding and anticipated project expenditures are detailed in Attachment 1.