RES 201130 - Laserfiche WebLink

Resolution 20-1130 Page 5 2.6. Splitting purchases for the purpose of evading the procedures outlined in this document is strictly prohibited. 2.7. The receipt of any monetary or non-monetary gifts, gratuities, promotional items, rebates, or kickbacks of any value from a prospective or actual contractor or vendor to a City employee is prohibited. 2.8. Contractors or vendors who violate federal, state or city laws or regulations may be subject to having their contracts cancelled by the City, or may be disqualified from bidding or submitting proposals for goods or services. 3. Definitions 3.1. Administrative Guidelines: The City Council directs the City Manager or his/her designee to implement administrative and routing procedures with respect to the processing of purchase orders and invoices. See the Pleasanton Progress Intranet or the Finance Department for details. 3.2. City-based vendor: A business with a physical business location in the city, a current city business license, and reports the City of Pleasanton as the point of sale to the Franchise Tax Board. 3.3. Competitive Bidding Process: A formal process through which the City solicits potential vendors or contractors for large purchases of general goods and services. Under a competitive bidding process,the Request for Bids (RFB)must be issued to qualified vendors and the general public (on the City's website). Bids must be submitted to the City Clerk's Office by a predetermined time and date' as outlined in the bidding notice. 3.4. Competitive Selection Process: A process through which the City solicits interest in professional services contracts, either formally or informally, through a Request for Proposal (RFP) or Request for Qualifications(RFQ). The selection criteria is primarily based on project requirements and vendor qualifications after an interview process. 3.5. Cooperative Purchasing Agreement(CPA): Cooperative purchasing allows the City to buy goods or services based on a competitively bid contract done by another public agency, when that other agency and the vendor(s) agreed in advance to a cooperative process. When a CPA is in place,purchases may be made without a City competitive bidding process. A CPA must be submitted with any City Purchase Order or contract. Information submitted from a vendor simply indicating that it was the low bidder 1 Practical Tip: Have bids due at 2 p.m. (well before the end of the business day) and not on a Friday.