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Resolution 20-1130 <br /> Page 12 <br /> 4.1.1.5. Forward properly coded vendor invoice to the Finance Department for <br /> payment. If using a City agreement or PO, submit it to the Finance <br /> Department with the invoice. <br /> 4.1.2. $10,000.01 to $100,000: City Manager Approval <br /> 4.1.2.1. Three written price quotes must be received prior to purchase. If three <br /> cannot be obtained, submit a memo to the Finance Department with the <br /> City agreement or PO outlining the solicitation/selection process. <br /> Alternatively, a Cooperative Purchasing Agreement(CPA) can be used. <br /> 4.1.2.2. Qualified Low Bidder must be selected. If recommending a CPA, Sole <br /> Source Vendor, or a contractor other than the Qualified Low Bidder,the <br /> Department Head must submit a memo to the Finance Department <br /> justifying the selection. <br /> 4.1.2.2.1. If two or more vendors propose supplies, equipment or trade <br /> services at the same total or unit price, with generally equivalent <br /> qualifications,preference shall be given to the city-based vendor. <br /> Such local preference shall be utilized only when allowed by state <br /> and federal law, and the requirements of the underlying funding <br /> source. <br /> 4.1.2.2.2. If city-based vendors or contractors' bids are greater than non-city <br /> based vendors or contractors, when calculating and comparing bids <br /> from vendors, or contractors providing supplies, equipment or <br /> trade services,the city shall deduct five percent (5%) from the total <br /> bid of any city-based vendor or contractor, except that the amount <br /> of the local preference deduction shall not exceed five thousand <br /> dollars ($5,000) for any single purchase order or contract. <br /> 4.1.2.2.3. Such local preference shall be utilized only when allowed by state <br /> and federal law, and the requirements of the underlying funding <br /> source. Such local preference is not required in the event of an <br /> emergency. <br /> 4.1.2.3. City agreement(with maximum term of five years) or PO is required, <br /> and must be signed by the City Manager prior to issuance. If the vendor <br /> requires a vendor-provided agreement instead, it requires prior review <br /> and approval from the Law Department. Annual recurring purchases <br /> require the vendor's signature. <br /> 4.1.2.4. Submit properly coded vendor invoice with agreement or PO and <br /> account numbers to the Finance Department in accordance with <br />