RES 201130 - Laserfiche WebLink

Resolution 20-1130 Page 10 Some purchases may require approval by other City employees in addition to those listed in the following procedures. For example, a software purchase may require the approval of the Director of Information Technology. If your purchase falls into a category that requires special approval,the City's financial system will notify the City employee responsible for the procurement. To determine which procedure to follow, please refer to the following table: My purchase is... General Goods and Services (e.g. Equipment, Professional Office Supplies, Service (e.g. & Repair Consultation, Public Works Construction Services) Engineering) Project No solicitation No solicitation process No solicitation process process required Up to required&requires &requires required&requires Up to $10 000 Department head p Department head $10 000 Department head ' approval(section approval(section ' approval(section 4.1.1) 4.2.1.) 4.3.1.) City Manager approval $10,000.01 Three written price Three informal (section 4.3.2.) to $60,000 510,000.01 to quotes&City proposals&City $100,000 Manager approval Manager approval It will (section 4.1.2.) (section 4.2.2) cost... Three written fee quotes $45,000.01 &City Manager to$200,000 approval (section Competitive bidding Competitive 4.3.3.) $100,000.01 process&City selection process and above Council approval &City Council approval(section (section 4.1.3.) Formal bidding&City $200,000.01 4.2.3.) Council approval and above (section 4.3.4.) —> Remember that"public works"5 should involve a Public Works Agreement(not a purchase order nor an Agreement for Goods& Services) as there are often specific requirements for 5 The"public projects" and"public works" subject to bidding and prevailing wage requirements include: the erection, improvement, painting or repair of public buildings or works; and street or sewer work, except maintenance and repair(see Cal. Public Contract Code §20161; Cal. Labor Code §1750).