24 - Laserfiche WebLink

Exhibit A Chapter 3.28 PURCHASING AND DISPOSITION OF PROPERTY 3.28.010 Purchasing agent responsibilities. As provided in Section 2.08.160 of this code, the city manager shall be responsible for all purchasing not reserved by the city council. He or she shall have authority to: A. Purchase or contract for supplies and equipment required by any using agency in accordance with purchasing procedures prescribed in this chapter and such administrative regulations as he or she may prescribe. B. Negotiate and recommend execution of contracts for the purchase of supplies and equipment. C. Act to procure for the city the needed quality in supplies and equipment at least expense to the city and in support of local businesses. D. Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases. E. Prepare and recommend to the city council amendments to ordinances governing the purchase of supplies and equipment of the city. F. Keep informed of current development in the field of purchasing, prices, market conditions and new products. G. Prescribe and maintain such forms as are reasonably necessary to the operation of this chapter and other rules and regulations. H. Supervise the inspection of all supplies and equipment purchased to ensure conformance with specifications. Transfer surplus or unused supplies and equipment between departments as needed, and sell or dispose of surplus or unused supplies and equipment which have become unsuitable for city use. J. Maintain a bidders list including businesses located in the city and/or which have city business licenses, vendors' catalog file and records needed for the efficient operation of the purchasing program. (Ord. 1365 § 1, 1988; prior code § 1-2.37) 3.28.020 Purchasing procedure. A. Requisitions. Using agencies shall submit requests for supplies and equipment on standard requisition forms. B. Encumbrance of Funds. Except in cases of emergency, there shall not be issued any purchase order for supplies or equipment unless there exists an unencumbered appropriation in the fund account against which the purchase is to be charged. C. Open Market Procedure. Purchase of supplies and equipment may be made in the open market in accordance with the procedure adopted under Section 3.28.01 (A) of this chapter. 1. Minimum Number of Proposals. Open market purchases shall, wherever possible, be based on at least three bids, and shall be awarded to the lowest responsible bidder. 2. Notice Inviting Proposals. Bids shall be solicited by writtenemail requests to responsible vendors or by telephone, including vendors with a city business license and vendors located in the city.