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THE CITY OF 6 III min I I CITY COUNCIL AGENDA REPORT pL£ASANTONL January 21, 2020 Community Development Police Information Technology TITLE: APPROVE AGREEMENT WITH LEHR AUTO ELECTRIC IN THE AMOUNT OF $466,089 FOR THE AUTOMATIC LICENSE PLATE READER SYSTEM, CIP NO. 18547 SUMMARY The Automatic License Plate Reader System Capital Improvement Project consists of installing 30 Automatic License Plate Reader (ALPR) cameras at the 11 most commonly used entrances to the city. The objective of the project is to increase public safety using technology to detect and prevent criminal activity through proactive enforcement efforts and to improve investigative processes utilizing ALPR data. Staff has reviewed all project proposals, and recommends approval of the agreement with Lehr Auto Electric (Lehr) in the amount of $466,089 for the Automated License Plate Reader System, CIP No. 18547. RECOMMENDATION 1. Approve and authorize the City Manager to enter into the Agreement with Lehr Auto Electric, in the amount of $466,089. 2. Authorize the Director of Community Development to approve and execute change order(s) to the agreement, for a contingency amount not-to-exceed $46,609 (approximately 10 percent of the agreement amount) for unforeseen yet necessary related work. 3. Appropriate an additional $61,040 from the Miscellaneous CIP Fund to complete funding for this project. FINANCIAL STATEMENT The anticipated total expenditure for this project is $466,089. A total of $550,000 was budgeted in CIP No. 18547. In August 2019, a total of seven ALPR cameras were purchased for installation at two highly trafficked locations totaling $98,342. The total amount remaining in CIP No. 18547 is approximately $451,658. Staff recommends appropriation of an additional $61,040 from the Miscellaneous CIP Fund to this project that will cover the agreement and potential contingency costs. At project completion, any remaining budget will be returned to the Miscellaneous CIP Fund. The ALPR system will require approximately $18,400 in annual licensing expenses. These expenses will be included in the Police Department's annual operating budget.