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BACKGROUND The 2014 Parks and Recreation Master Plan identified the need to resurface the basketball courts in twelve City parks. The City of Pleasanton Parks Division staff then analyzed all basketball courts within these parks to prioritize the resurfacing. The courts at Meadowlark and Ken Mercer Sports Park were identified as being the most in need of repair. The two courts have significant issues with the court lines, acrylic surfacing and asphalt. The courts will be resurfaced using a slip sheet overlay system, which was determined to provide the best balance between cost and longevity in the City's 2017 analysis of resurfacing options. The slip sheet system has a minimal impact as it utilizes the existing asphalt as a base with a layered sheet system to provide a stable surface that has enough flexibility to bridge the cracks in the existing asphalt. The expected longevity of the slip sheet system is 20 to 25 years. The City prepared bid documents in June 2019 and advertised for construction bid in July 2019. DISCUSSION Two contractors submitted a bid for this project by the bid deadline of 2 p.m. on Wednesday, August 7, 2019. The Engineer's Estimate for the project was $126,800. The low bid amount of $118,570 was received from Guerra Construction Group (Guerra). Staff reviewed the low bid and found the contractor did not provide the experience with installing the slip sheet system documentation with their sealed bid as required. The omission of the documentation was discussed with Guerra to determine if they did have the requisite experience with installing the slip sheet overlay system. Guerra Construction Group then submitted a formal letter requesting to withdraw their bid, explaining they were unaware of the experience qualification requirements needed to perform the specialized work for the installation of the slip sheet overlay system (Attachment 2). According to California Public Contract Code, the City could award the project to Guerra for their low bid amount, and Guerra would be required to enter into the contract and attempt to perform the work. Alternately, Guerra could choose not to enter into the awarded contract and forfeit their 10 percent bid guarantee bond to offset the cost differential if the City then chose to award to the next lowest bidder. However, since Guerra does not possess the requisite experience, staff recommends accepting Guerra's withdrawal without penalty, and awarding the bid for the Basketball Court Resurfacing at Meadowlark and Ken Mercer Sports Park Project to the next lowest bidder, Vintage Contractors, Inc. in the amount of$155,570. Vintage has experience installing slip sheet systems in the Bay Area and has installed dozens of courts in Alameda County using the slip sheet system in the last few years, including the Pleasanton Middle School tennis courts in 2007, five tennis courts at Page 2 of 3