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THE CITY OF 8 CITY COUNCIL AGENDA REPORT pLE ASANTON: August 20, 2019 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD CONSTRUCTION CONTRACT TO SUAREZ & MUNOZ CONSTRUCTION, INC. IN THE AMOUNT OF $394,240 FOR THE PIONEER CEMETERY ENTRY AND WAYFINDING IMPROVEMENTS PROJECT, CIP NO. 18750 SUMMARY Plans for the Pioneer Cemetery Entry and Wayfinding Improvements Project, CIP No. 18750, were completed and advertised for construction bid in July 2019. Seven bids were received on August 8, 2019. Bids ranged from a low of $394,240 from Suarez & Munoz Construction, Inc. (SMC), to a high of $577,527. A letter protesting the bid was received from the second lowest bidder, Marina Landscape, Inc. ($408,992.50) requesting that the low bid from SMC be found as non-responsive due to issues with how SMC completed the bid form. Staff from Engineering and the City Attorneys' Office reviewed the issue and determined the irregularity did not create any ambiguity in the SMC bid amount nor result in a competitive advantage for SMC. Staff recommends the contract be awarded to SMC for the low bid amount of $394,240. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review bids and award the construction contract to SMC for the low bid amount of $394,240. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Engineering to approve and execute any required contract change order(s) for up to a not-to-exceed amount of $40,000 (approximately 10 percent of the construction contract) for unforeseen yet necessary related work. 5. Transfer $170,882 from Pioneer Cemetery Master Plan, CIP No. 15408 to complete funding for this project. FINANCIAL STATEMENT Funding for this project is included in the Capital Improvement Program budgets for CIP No. 18750 and CIP No. 15408. The anticipated total expenditure for this project is $480,882. See Attachment 3 for a summary of funding and anticipated expenditures.