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BACKGROUND On July 1, 2018, the Library and Community Services Departments integrated into the new Library and Recreation Department. This has left outdated language in some of our policies, procedures and in the City's Master Fee Schedule. When looking at the fee schedule recently, staff noticed that the department name needed to be updated as well as some of the fees that are outdated. DISCUSSION Staff recommends the following changes to the Master Fee Schedule for section VIII: Parks and Community Services, A — General: • The current Master Fee Schedule lists section VIII as Parks and Community Services. Staff recommends updating this to reflect to the new department name, Recreation. • The current Master Fee Schedule lists full refunds up to three days before a class/activity begins. Staff recommends updating this to five days to match existing practice. • The current Master Fee Schedule lists specific nonresident fees for sports and aquatics. These are unnecessary as nonresident fees are charged consistently across program areas. The first two rows of the Nonresident Fees section list these accurately. • The current Master Fee Schedule lists specific late fees for aquatics. This is unnecessary as late fees are charged consistently across program areas. Staff recommends the following changes to the Master Fee Schedule for section VIII: Parks and Community Services, B — Other Fees: • Changing Parks and Community Services to Recreation. • Modifying the frequency of the activities guide to three times per year instead of quarterly to reflect current practices. • Adding recreation specific language from the City's Fee Policy, to read: "A separate fee schedule for Recreation programs is adopted annually by the City Council. City Council authorizes staff to adjust fees and charges for services and facilities up to 20% of the approved fees and charges without resubmitting the adjustment to the City Council. The City Council authorizes staff to adjust to provide new programs/classes at a fee based on the cost of service or established guidelines, and that fees for such programs or classes be submitted to the Council for approval within a one-year period from initiation of the class or program. The cost of fee classes should be set to attempt to return the full cost of the instructor(s) and materials plus an additional 30% for program supervision and office support. Three times a year an Activities Guide is published which sets forth the available programs and the current fee schedule. Please contact the Library and Recreation Department for information regarding current fees." These recommended changes are reflected in Attachment 1. Page 2 of 3