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THE CITY OFlL1 8 III III mlm Ala CITY COUNCIL AGENDA REPORT j�L-EASANTONC June 18, 2019 Operations Services TITLE: APPROVE AS-NEEDED SERVICE AGREEMENTS FOR FACILITIES RENOVATION, UTILITIES REPAIRS, STREET REPAIRS, PARKS, TRAILS AND MEDIAN RENOVATION, AND GENERAL INFRASTRUCTURE REPAIRS SUMMARY To effectively maintain the integrity of City infrastructure, the City utilizes contract services in a broad range of areas which include: facilities renovation, utilities (water and sewer) repairs, street repairs, parks, trails and median renovation, and general infrastructure repairs. In May 2019, staff solicited bids for the services of experienced licensed contractors to perform as-needed services in these areas by posting a legal publication and notification on the City's website. Based on the bids received, staff has established a list of as-needed service agreements with not to exceed limits as summarized in Table 1 of this report. The recommended as-needed service agreements will commence on July 1, 2019 and expire on June 30, 2022, with an option for two additional one-year extensions. RECOMMENDATION Approve and authorize the City Manager to execute multiple three year as-needed service agreements, each with the option for two additional one-year extensions, for the not-to-exceed amounts listed in Table 1 of this report. FINANCIAL STATEMENT Contracted services are funded in the Operating Budget and Repair and Replacement Funds for the Operations Services Department's Divisions that oversee the work. The FY2019/20 not-to-exceed limit for each agreement is listed in Table 1. Fiscal Year 2020/21 and FY2021/22 not-to-exceed limits for each agreement shall be increased based on the San Francisco-Oakland-San Jose Metropolitan Area Consumer Price Index (CPI) for the 12-month period ending in April.