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Mr.Nelson Fialho/Dr.David Haglund Page 20 Preliminary Issues Assessment of Potential Colocation of Maintenance Facilities Attachment D Summary of Case Studies and Lessons Learned Management Partners conducted research to find examples of local governments and school districts that share maintenance facilities.The purpose of the research was to serve as a source of learning for the City of Pleasanton and Pleasanton Unified School District(PUSD)to understand what helped those agencies be successful and what pitfalls to avoid in a facility sharing arrangement.In doing our research, we carried out the tasks detailed below. • Identified candidate agencies. We conducted research to identify agencies and asked for examples that the City and PUSD may know about.We discussed potential candidate agencies with the City and PUSD at our meeting on April 26, 2018. Neither the City nor PUSD were aware of specific examples of co-located city/school maintenance facilities and we were unable to find many examples.The agencies used for the case studies are listed below. • Researched information online.We conducted a general internet search to gather information on potential case study examples and reviewed information available on each agency's website. • Contacted the agencies.We contacted the agencies by phone and email to ask questions about their experience.In two cases,we were unsuccessful in having our phone calls or emails returned. • Prepared case studies.The following case studies are described below. 1. City of Livermore and the Livermore Area Recreation and Parks District(California): Joint use Maintenance Service Center 2. City of Manassas and Manassas City Public Schools (Virginia): Shared services, including use of Public Works Compound 3. City of Corning and Corning-Painted Post School District(New York):Consolidated fleet maintenance facility feasibility study 4. Town of Windham and RSU 14 Windham/Raymond School District(Maine):Shared vehicle maintenance facility Lessons Learned from Case Studies While each case study is quite different, and none identically match the circumstances and potential partnership that are the focus of this preliminary issues assessment, there are several lessons learned from these examples that may inform the decision-making process in Pleasanton. • A comprehensive,written agreement between parties will provide clarity and allow each agency to plan for operational and financial impacts, short and long term. • The terms of such an agreement,including cost sharing,space allocation,administrative responsibilities and dispute resolution should be developed jointly by the parties.