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BACKGROUND The City has historically utilized contract services to provide officiating services for City youth and adult sport leagues as well as tournaments. Services include game-official selection, training, scheduling and supervision for adult softball league games and tournament play. In October 2018, the City distributed a Request for Proposal (RFP) for adult softball umpiring services. Two vendors responded to the RFP. After reviewing the proposals, Mission Valley Sports Officials, Inc. qualified based on overall experience providing umpire services and a thorough knowledge of the City's sport leagues. Mission Valley Sports Officials Inc. has umpired adult slow-pitch softball games for the City of Pleasanton with positive results. DISCUSSION The City's agreement with Mission Valley Sports Officials, Inc. expired on December 31, 2018. Staff conducted an RFP process in October 2018. As part of the City's purchasing process, notification of the RFP process was sent through press releases in local newspapers, as well as being posted on the City's website. Staff feel confident in recommending Mission Valley Sports Officials, Inc. based on their proposed fee schedule, professionalism, quality of work, and past experience with the City of Pleasanton's adult softball leagues. If approved, the term of the proposed Agreement would begin on March 20, 2019 and continue through December 31, 2021. In addition, compensation is based on a "time- and-materials basis" and cannot exceed $90,000 in 2019; $92,500 in 2020; and $95,000 in 2021 . The cost of the Agreement is offset completely by revenues the City receives from softball tournament and the adult softball program league fee(s). Funding is included in the Operating Budget in Account 00150303. Submitted by: Fis I Review: Approved by: 4/.6.( LA1. litk/ Heidi Murphy j Tina Olson Nelson Fialho Director of Library Director of Finance City Manager and Recreation Attachments: 1. Agreement for Umpire Collective Services Page 2 of 2