08 - Laserfiche WebLink

THE CITY OF 8 CITY COUNCIL AGENDA REPORT pLEASANTONL March 19, 2019 Engineering TITLE: AUTHORIZE THE TRANSFER OF $28,600 FROM THE CURRENT ANNUAL SLURRY SEAL PROJECT, CIP NO. 18404, AND $13,630 FROM CITY PARKING LOTS — RESURFACING PROJECT, CIP NO. 17424, TO THE PREVIOUS ANNUAL SLURRY SEAL PROJECT, CIP NO. 16504, AND AUTHORIZE THE DIRECTOR OF ENGINEERING TO APPROVE AND EXECUTE CHANGE ORDERS UTILIZING THIS ADDITIONAL FUNDING SUMMARY On June 6, 2017, City Council awarded the Annual Slurry Seal of Various Streets Project (CIP No. 16504), to American Asphalt Repair & Resurfacing Company, Inc. for the low-bid amount of $484,575. The project consisted of applying slurry seal coating to approximately 2,607,000 square feet of pavement on 85 city street sections. At the same meeting, City Council also authorized the Director of Engineering to approve and execute changes orders up to a not-to-exceed amount of $50,000 (approximately 10 percent of base contract) for unforeseen conditions discovered during construction. Complications led to surface scarring and heavy shedding of the material in the Valley Trails area and on Sandpiper Way, leaving a surface that is blemished and not aesthetically pleasing, though the slurry seal is functionally performing as intended. Due to concerns about aesthetics, City staff and American Asphalt Repair & Resurfacing Company, Inc. determined that the installation of a top coat of Type I slurry is preferred method to repair the aesthetics. American Asphalt proposed a discounted price for the work. Staff reviewed the price and believes it to be a very reasonable cost for the work. Staff recommends that an additional $42,230 of funding be transferred to the project to cover this additional work. The funds will come from two sources; $28,600 budgeted in the current year slurry seal project, and $13,630 budgeted for City Parking Lot maintenance. The $13,630 will cover the cost of a change order already processed for slurry sealing the Augustin Bernal Park parking lot. RECOMMENDATION 1. Authorize the transfer of $28,600 from the 2017/18 Annual Slurry Seal of Various Streets Project (CIP No. 18504) to the 2016/17 Annual Slurry Seal of Various Streets Project (CIP No. 16504). 2. Authorize the transfer of $13,630 from City Parking Lots — Resurfacing Project (CIP No. 17424) to the 2016/17 Annual Slurry Seal of Various Streets Project (CIP No. 16504) to cover costs associated with the slurry seal application at the Augustin Bernal Park/Golden Eagle trailhead parking lot. 3. Increase the Director of Engineering authorization to approve and execute contract change orders by an additional $35,213 to not-to-exceed amount $85,213.