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City of Pleasanton
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CITY CLERK
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2019
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
2/19/2019
DESTRUCT DATE
15Y
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advised her staff submitted responses to seven Requests for Proposals (RFP) and estimates that <br /> each utilized five staff members at 50 or 60 hours for the preparation of each. She noted her staff <br /> time is best utilized towards improving their program. She recommended the City look towards <br /> other models that allow for multi-year contracts. <br /> Councilmember Brown inquired as to the CDBG requirements related to the grant applications. <br /> Mr. Ingram advised that there are CDBG requirements built into the grant application format. He <br /> also advised the RFP process will need to be reviewed and detailed responses are required due <br /> to the competition for funding. Additionally, he reported that CDBG grant funding requirements <br /> change annually, and it makes it difficult to prepare multi-year contracts. <br /> Mr. Fialho advised the federal standard is different from the General Fund grant applications <br /> standard and meeting the standards are auditing requirements. He also reported there is some <br /> flexibility that can be used to achieve the multi-year contract possibilities. <br /> Mr. Ingram advised the Human Services Commission approves a statement of priorities annually <br /> which talks about which category of human service needs they would like to fund. <br /> Mayor Thorne noted that the hardest part of his service on the Human Services Commission was <br /> reviewing the grant applications. <br /> Councilmember Testa is concerned about the smaller providers' ability to apply for grants due the <br /> complexity and feels it is important that the City try to simplify when possible. <br /> Mr. Fialho noted the City awards $1 million in grant monies through a variety of funding sources. <br /> The Human Services Commission will discuss how to target core service areas and do it in a way <br /> that is outlined in the strategic plan. It is possible funding will be reserved and presented as a <br /> policy recommendation to the City Council to fund some of those smaller organizations based on <br /> the community needs. <br /> Councilmember Testa inquired as to the methods for awarding and distributing grant funds. Mr. <br /> Fialho responded the City Council is ultimately the authority to approve funding. He did note some <br /> funds must be used for their primary purpose and the most discretion the City has is with its <br /> General Fund awards. He advised there is a growth factor in the allocation built into the General <br /> Fund grant funds, so it increases as the General Fund increases, but conversely, decreases as <br /> the General Fund decreases. <br /> Councilmember Narum suggested Mr. Ingram contact Tri-Valley Nonprofit Alliance to determine if <br /> they can help coordinate the database for resources available to residents. <br /> Councilmember Narum inquired as to the school district's role in the strategic plan. Mr. Ingram <br /> advised the school district has participated in the workshops and are part of process in completing <br /> the strategic plan. <br /> Councilmember Narum thanked Ms. Compton, Ms. Hopkins and Mr. Ingram for their efforts. <br /> Councilmember Pentin thanked the Human Services Commission and staff for their efforts in <br /> addressing this important need. <br /> MOTION: It was m/s by Brown/Narum to adopt the Human Services Needs Assessment Strategic <br /> Plan Update. Motion passed by the following vote: <br /> City Council Minutes Page 6 of 7 February 5. 2019 <br />
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