16 - Laserfiche WebLink

District Agreement No. 04-2655 16. To notify CALTRANS in writing and obtain CALTRANS' concurrence prior to making changes to TRASH CAPTURE PROJECT, including changes that may affect the location of said TRASH CAPTURE PROJECT. 17. To submit written notification to CALTRANS when TRASH CAPTURE PROJECT construction has been completed. 18. To retain all books, documents,papers, accounting records, and other evidence pertaining to costs incurred, including support data for cost proposals, and to make such materials available at the respective offices of CALTRANS at all reasonable times for three (3) years after the termination date of this AGREEMENT. CALTRANS, the Federal Highway Administration, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of CITY that are pertinent to this AGREEMENT for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished when requested. SECTION II CALTRANS AGREES: 1. To deposit with CITY within sixty(60) calendar days of receipt of CITY's signed invoice,the amount of$300,000 which represents CALTRANS' total financial obligation as set forth in this AGREEMENT. 2. To notify CITY in writing five (5)days prior to accessing the TRASH CAPTURE PROJECT. SECTION III IT IS MUTUALLY AGREED: 1. All obligations of CALTRANS under the terms of this AGREEMENT are subject to the appropriation of resources by the State of California Legislature, State Budget Act authority and the allocation of funds by the California Transportation Commission (CTC). All obligations of CITY under the terms of this AGREEMENT are subject to and conditioned on funding from CALTRANS for the cost of performance of the TRASH CAPTURE PROJECT, as specified elsewhere in Section II of this AGREEMENT. 2. All applicable laws, rules and policies relating to the use of federal or state funds shall apply notwithstanding other provisions of this AGREEMENT. 3. To the extent that the CITY has authority over access to the TRASH CAPTURE PROJECT CITY shall allow representatives of CALTRANS access to the location of the TRASH CAPTURE PROJECT located outside of State Highway System(SHS)right of way for the purpose of verification and monitoring of performance of TRASH CAPTURE PROJECT and maintenance thereof. Page 4 of 13