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BACKGROUND Fire Station No. 4, located at 1600 Oak Vista Way, was constructed in 2004, and almost immediately started showing evidence of roof leaks throughout the building. The original contractor was called back to repair roof leaks in the station on several occasions. The leaks were slowed to the point that the contractor's maintenance period was allowed to end. City maintenance crews have since made several repairs attempting to stop the water leaks. Investigation revealed the leaks are likely associated with a faulty design detail of the water proofing membrane system in the upper portion of the building's parapet walls, not a construction defect. Since all parapet walls were constructed in accordance with a faulty detail, it was recommended that the parapet wall waterproofing system be removed and replaced as it is the only effective method of stopping the roof leaks. On June 20, 2017, City Council awarded a professional services agreement to Jeff Katz Architecture (JKA) to prepare biddable construction documents to repair the Fire Station No. 4 parapet walls, as well as to perform construction support services after the bid. The project was first advertised in May 2018 as Fire Station No. 4 — Repairs to Upper Parapet Walls, CIP No. 11429. The project consisted of the repair of the roof parapet walls and painting the exterior of the building. The City opened bids May 31, 2018, with one bid received from JPB Designs, Inc. for $190,700. The engineer's estimate for the work was $125,000. During review of the bid and discussions with potential bidders, a concern was brought up about the condition of the existing roof and the potential for the roof to experience additional leaks due to the construction traffic on the roof that would be associated with repairing the parapet walls. Specifically, it appears that water has gotten under the roof membrane, likely from the leaking parapet walls. When the membrane started to heat up as summer began during the bidding period, large delaminating areas, or bubbles, began forming all over the roof. JKA reviewed the roof condition, observed several patched areas and bubbles that have formed, and agreed that the roof would not withstand the construction traffic and should be replaced. It was determined that the bid should be rejected and the project redesigned to include a full roof replacement. A letter was sent to the bidder, JBD Designs, Inc., informing them that the City was not going to proceed with the work. The first recommendation before City Council is to officially reject the bid received on May 31, 2018. JKA then modified the biddable plans and specifications to include the full replacement of the existing roof with a thermoplastic membrane roof. The project was re-advertised on June 30 and July 7, 2018 and posted on Ebidboard. During the bidding period, three non-mandatory pre-bid walkthroughs were held to allow potential bidders access to the roof. Eight contractors attended the pre-bid meetings. Pre-qualified roof installers from the roof manufacturer's online contact list were also contacted about the project. Since only bid was received on the first solicitation, staff actively sought to reach out contractors with the goal of getting multiple bids. Bids were opened on August 2, 2018. Again, only one bid was received. Page 2 of 4