CCMIN03202018 - Laserfiche WebLink

Councilmember Olson requested clarification regarding various terms and definitions within the proposed agreement related to "labor unrest," citing there may be occasions where PGS' labor units may stand in "solidarity" related to labor matters not related to the City of Pleasanton's agreement. Bob Hilton, HF and H Consultants, responded that the language provided in the agreement is common in the industry. Under the agreement, PGS is still responsible for the provision of services, and when it is a direct employee matter, it is an expectation that PGS will work with their employees to ensure there is no service disruption. The City is in a strong place to work with PGS when labor matters are involved. There were no public speakers for this item. Mayor Thorne congratulated PGS and staff for the contract negotiations. Councilmember Brown thanked PGS for the "win-win" negotiations. They have been invested and involved in the community and provided excellent service in the past. She expressed her thanks for the "bulk-item," e-waste, and u-waste pickup programs. Councilmember Narum thanked PGS for their community service and involvement and said she is thrilled with the "bulk-item" pickup program. Councilmember Pentin expressed his appreciation to staff, PGS, and the members of the subcommittee. The PGS service has exceeded requirements of their contracts. Councilmember Olson expressed his gratitude to all parties involved in the negotiations. MOTION: It was m/s by Pentin/Olson to adopt and waive full reading of Resolution No. 18-1009 approving a Franchise Agreement with Pleasanton Garbage Service, Inc. for solid waste, recyclable materials, and organic material services and adopt and waive full reading of Resolution No. 18-1010 approving a Rate Reserve Agreement with Pleasanton Garbage Service, Inc. Motion passed by the following vote: Ayes: Councilmembers Brown, Narum, Pentin, Olson, Mayor Thorne Noes: None Absent: None 18. Consider approval of an agreement with Tri-Valley Repertory Theatre for theatrical production services for Civic Arts Presents not to exceed $130,000 annually Community Services Manager Michele Crose presented the item, which included historical background from 2010. Starting in 2013, various Request for Proposals (RFP) processes have been conducted which include a full-screening process. In 2013 there were two responsive bidders, Pacific Coast Repertory Theatre (PCRT) and Tri-Valley Repertory Theatre (TVRT), and in the 2015 and 2017 processes, only PCRT submitted a proposal. In anticipation of the current contract expiration in June 2018, the City embarked on another RFP process in October 2017, to which only PCRT responded. The bid provided exceeded the amount requested by the City. As a result, the City issued a Request for Qualifications (RFQ), which allowed responsive parties to establish their budgetary costs for service delivery. PCRT and TVRT provided responsive qualification documents. A PowerPoint slide was displayed which offered the comparisons which were of interest to the screening committee between the two proposals. The comparison categories included years of experience, proposed number of productions, rehearsal space, and average cost. Manager Crose noted historically, as analyzed via ticket sales, the community prefers musical productions. The screening committee reviewed and interviewed each of the organizations. The City Council Minutes Page 5 of 12 March 20, 2018