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Page 3 Res•onsibilities and Tentative Schedule City and School District Management Partners » Guide process » Prepare agendas and facilitate meetings » Coordinate meetings » Create questionnaire for gathering information » Provide needed information » Identify examples of co-located facilities;prepare case studies » Assist in identifying examples of co-located facilities » Analyze issues » Manage communications » Prepare report » Review materials and provide feedback Activities and Tasks Schedule Comments Activity 1 —Start Project and Facilitate First Meeting 1. Discuss project with City Manager and Superintendent March 26 Completed 2. Conduct first meeting April26 9 am-noon 3. Summarize results of meeting April 27- May 3 Activity 2—Gather and Analyze Information 1. Create questionnaire to be completed by City and PUSD March 27— To be discussed on April 26 (gather information about functions,scope,services of April 5 current facilities) 2. Receive completed questionnaires May 31 Deadline to be determined at April 26 meeting (tentative) 3. Analyze information from questionnaires and prepare June 1-15 summary of analysis 4. Identify potential agencies for 4 case studies(joint city/school April 2—25 district maintenance yards and/or other joint facilities) _ 5. Review candidate case study agencies with City and PUSD and April 26 obtain agreement 6. Provide draft email for City and PUSD to send to the four case April 27—30 study agencies asking for their cooperation with Management Partners _ 7. Interview the selected case study agencies May 1—18 8. Prepare case studies summarizing the results of the interviews May 21-31 Activity 3—Report Results 1. Prepare report containing questionnaire responses,our June 1-15 analysis and results of peer interviews(case studies) _ 2. Conduct meeting with City and PUSD to review results and June 18—29 discuss issues and next steps 3. Prepare summary of meeting July 2—6