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BACKGROUND The Bicycle, Pedestrian and Trails Committee (BPTC) was formally established by the City Council in June 2010 by Resolution 10-384. Membership was set with twelve regular members and one alternate, of which only nine are voting members, as follows: one Parks & Recreation commissioner; one Planning Commissioner; one Youth Commissioner; six at-large; one at-large alternate; one non-voting East Bay Regional Parks District (EBRPD); one non-voting Pleasanton Police Department; and one non- voting Zone 7 Water Agency (Zone 7). Resolution 10-384 provides that: "A simple majority of the current membership shall constitute a quorum...". The BPTC currently has all positions filled, therefore a simple majority of seven members is required for a quorum. However, in practice, the non- voting members from the EBRPD and Zone 7 do not regularly attend. Consequently, the BPTC has occasionally been challenged to have a quorum of seven members. As the BPTC only meets monthly, lack of a quorum can delay items for several months. DISCUSSION In contrast to the BPTC, other commissions and committees with non-voting members set their quorum requirements based on members who are allowed to vote. For example: • The Human Services Commission (HSC) has seven regular members, one alternate, and one youth member who does not vote. The HSC's quorum is four voting members. • The Parks and Recreation Commission (PRC) has five regular members, one alternate, and one youth member who does not vote. The PRC's quorum is three voting members. Another commission with twelve members is the Youth Commission (YC). However, the YC differs from the BPTC because all twelve regular YC members can vote. The YC also has three alternates. For the Youth Commission, a quorum is seven. Based on the practice of other commissions and committees having their quorum set as a majority of voting members, it is practical to have the BPTC also have its quorum based on a majority of its nine voting members. This would mean that a BPTC quorum would require five voting members (rather than seven). As proposed, the amendment would require five voting members for a quorum, with action taken by a majority vote of members present who are allowed to vote. With such change, actions could be passed by a majority of three voting members if only a quorum of five voting members is in attendance. If all nine voting members are present, then action can be taken with the support of at least five voting members. At the BPTC meeting on November 27th, committee members discussed recommending an amendment of its quorum requirement. By a vote of 9-0, the BPTC Page 2 of 3